Administrative Staff Assistant #119 - (US-NY-Albany - 12288)

Compensation: $45K - $45K / Year
Minimum Education: Associate
Job Type: Full Time
Jobcode: 119
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Apply at www.bsc-cdhs.org “employment” tab.

The Administrative (Executive) Staff Assistant will receive assignments from and report to the OCFS Deputy Commissioner of the NYS OCFS Division of Information Technology

The Administrative Staff Assistant will :
o Prepare speeches and supporting material for executive staff
o Participate in and make presentations at meetings, seminars, and conferences
o Prepare written materials including letters, work plans, and procedures
o Administer communications by preparing and keeping track of correspondence and answering questions from staff, the public, and elected and appointed officials
o Represent executive and management staff at meetings, hearings, and conferences and on committees
o Coordinate activities of the work group implementing High Performance Organization (HPO) processes, terminology and values within the IT Division
o Prepare reports, narrative and tabular, about program activities
o Assist in preparing and administering the annual budget and financial plan and may prepare and manage the plan for a program
o Assess annual financial needs and proposals
o Discuss and clarify proposals with program managers
o Obtain and develop information to plan, prepare, and justify proposed and projected expenditures
o Answer questions and provide information to financial administrators, the Division of the Budget, and the Legislature
o Prepare an expenditure plan after the budget has been approved and modifies the plan as program needs change
o Maintain financial records to monitor and control expenditures
o Prepare and evaluate expenditure and other financial reports
o Prepare grant applications and administer approved grants
o Perform other duties as assigned

Qualifications:
Required-
Highly effective communication skills. Fluency in MS Office including PowerPoint. The ability to work independently with minimal supervision. Strong organizational and problem-solving skills. Bachelor’s degree with a minimum of three years working within an administrative work environment

Preferred-
Experience working on financial or budget-related assignments

This position is grant supported through SUNY Research Foundation/Center for Development of Human Services/Buffalo State College - (Equal Opportunity Employer). It includes an excellent benefit package. Deadline for submission of cover letter and resume is May 14, 2008.