Administrative Assistant, Global Communications - (US-NY-NYC )

Minimum Education: Tech School
Job Type: Full Time
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Assist Director and Vice President by supporting press outreach to national and regional media and fulfilling international market requests for BeautyBank division. This person will interface with the beauty media in print, television, online and cosmetic trade publications and provide support in media reporting and fulfillment, press events and product launches. This person is also responsible for executing the administrative tasks required of the department.

Manage detailed media databases for each brand and ensure timeliness and accuracy of information by updating on a weekly basis.
Fulfill product and image requests by media.
Cultivate and maintain relationships with junior beauty press¿enhance their understanding of BeautyBank brands and increase coverage of key products.
Create pitches for relevant media outlets.
Assist in development of press materials including fact sheets and pitches to editors.
Update and manage very detailed media tracking spreadsheets, recaps and clippings on a daily basis.
Coordinate quarterly media updates for BeautyBank senior management.
Support team with execution of major product press launches, desk side appointments and special events; assist in management of outside vendors for launch/event execution.
Maintain PR press launch and mailing calendar for the year.
Support Director with International market requests including product orders and updates on the IMW system.
Managing invoicing for department.
Work with marketing to order product samples and pr comps for product launches.
Assist with budget recaps and update reports.
Execution of all department administrative tasks.

Skills:
Position requires 0-3 years related experience.
1-2 internship experiences in public relations.
College degree in Communications, Public Relations or other related field.
Excellent organizational and follow-up skills, must be able to effectively manage multiple projects.
Strong writing skills.
Excellent verbal, interpersonal and written communication skills.
Understanding of media relations.
Must maintain a positive attitude and desire to work in a team-environment.

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