Bilingual Mandarin Chinese Administrative Assistant - (US-DC-Washington - 56972)

Minimum Education: Tech School
Job Type: Full Time
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Description:

The Brookings Institution is a private nonprofit organization devoted to independent research and innovative policy solutions. Established in 1916, Brookings analyzes current and emerging issues and produces new ideas that matter - for the nation and the world.

This position is located in Beijing, Peoples Republic of China and the employer is the School of Public Policy and Management at Tsinghua University. The Brookings-Tsinghua Center for Public Policy (abbreviated name BTC) was established jointly by China’s Tsinghua University and the United States’ Brookings Institution and is located at the Tsinghua University School of Public Policy and Management. The Center is devoted to researching Chinese public policy issues and organizing policy roundtables, public lectures, private forums and discussions. The Center has also enjoyed many successes in its research, and has become an international forum and platform for international exchange and discussion. In support of China’s ongoing reforms, the BTC provides research of quality, independence, and impact.

Basic Function:

The Administrative Assistant provides assistance to the Director and Center Manger with implementing day-to-day administrative functions, financial work and logistical responsibility.

Principle Duties and Responsibilities:

•Daily administrative support: Manages meeting schedules for Center’s guests and visitors; responds in an appropriate and timely manner to all internal and external requests for information on the BTC and its programs; distributes snail mail and email or fax memos/documents and other material to appropriate staff for action; and receives, screens, and places initial and follow-up calls.

•Event support: Helps the Program Coordinator to draft event announcements, to arrange invitation lists, and to monitor RSVP and attendance lists for BTC events; and manages and catalogues memoranda, reports, meeting notes and other written materials.

•Logistical and accounting services: Schedules and coordinates travel arrangements of the Director; handles reimbursements and other accounting services for Center staff; drafts yearly and quarterly budget and financial report under the guidance of the Director and Center Manager; collects and categorizes Center’s financial data.

•Liaison services: Under the guidance of the Director, Associate Director and Center Manager, serves as the liaison between BTC and Tsinghua University administrative and accounting staff.

Skills:
Education and Experience:

•At least 2 years of administrative experience in an office with varied responsibilities and a fast work pace.

•Ability to handle multiple tasks and demanding deadlines; initiative, mature judgment, organizational skills, ability to manage independently.

•Strong verbal and written language skills in both English and Mandarin Chinese.

•Proficiency in the use of Microsoft Word, Excel and Access;


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