Administrative Assistant (Bilingual Spanish a plus) - (US-NC-Raleigh - 27699)

Compensation: $16.00 - $20.00 / Hour
Minimum Education: Tech School
Job Type: Full Time
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The Administrative Assitant will be a memeber of our clients Plant Sciences Marketing and Sales team, reporting to the Director of Marketing and Sales. The Administrative Assistant will also provide support services to the Controlling group.

The Administrative Assistant will manage daily office functions to ensure efficiency of operation of the group, including, but not limited to:
Handling mail (internal, outbound and FedEx)
Make travel arrangements
Order and maintain supplies within budgeted allotments
Fill out travel expense reports as needed
Schedule meeting rooms and catering
Maintain files
Code invoices for payment
Generate budget reports and track and communicate expenses
Utilize various software, including Lotus Notes, Microsoft Office, Check Request and Cost Tracking Systems, to produce customized reports, presentations, documents, databases, journals and correspondence
Assist with group projects including monthly reporting and distribution
Maintain and update various lists and records including human resource matters
Utilize discretion and maintain confidentiality in handling sensitive documents
Support other Administrative Team as needed
Specific duties may include the following, but are not limited to:
Participate in management and planning meetings as scribe
Handle group registrations for conferences
Maintain and update vacation records
Ability to use Excel/Access to create and maintain inventory and production reports
Use SAP reporting tools to provide requested data/information
Access and generate downloads and queries from the EDW and GIIC, as well as other systems.


Skills:
Qualifications: Strong computer skills including Microsoft applications Word, Excel, PowerPoint Proficient with email Strong customer focus, especially critical for phone coverage. Strong interpersonal skills, able to work across functions and manage outside vendors. 5 Years experience as Administrative Associate. High School degree or equivalent Preferences: Bi-lingual english/spanish Associates Degree/bachelors preferred Previous experience supporting more than 10 colleagues Experience with SAP, Microsoft MapPoint


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