Bilingual Spanish Executive Assistant - (US-CA-San Jose - 95196)

Minimum Education: Bachelors
Job Type: Full Time
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Description of School: Escuela Popular provides educational services to over 600 students in three age-appropriate programs in two facilities. Our student population is predominately Latino. Most of our students are first generation immigrants who come from Spanish-speaking households. The Elementary School implements the Two-Way Dual Language Immersion program with Spanish being the target language. The elementary program serves students in grades K-8. The Under 19 High School Program serves students ranging in age from 14-19, while the Over 19 High School Program serves adult students in the morning and evening programs. The Over 19 High School Program provides childcare services for its students.

Responsibilities:

Responsibilities include, but are not limited do: Providing administrative support including scheduling meetings and conference calls, maintaining calendars, arranging travel, maintaining the EDs filing system, and processing reimbursements for the ED * Managing correspondence, including composing routine and non-routine correspondence independently and as directed by the ED Serving as the initial point of contact for the ED; receiving and screening communications to the ED including telephone calls and e-mail messages, and providing assistance using independent judgment to determine those requiring priority attention *Receiving and distributing incoming mail; reviewing and evaluating mail to identify those items requiring priority attention of the ED *Developing effective communication between and among the office of the ED and staff *Maintaining an accurate and up-to-date contact database *Attending meetings and taking minutes, as directed by the ED *Project management, as appropriate *Assuming a proactive role in increasing the efficiency and organization of the ED

Qualifications: Bachelors degree or high school diploma with experience required *2-3 years prior administrative experience is preferred *Experience coordinating and supporting executives, initiatives, and/or meetings in a professional environment, with the ability to deliver superior work in a timely and consistent way. Strong customer service ethic *Excellent organization skills and attention to detail *Strong written and interpersonal communication skills *Strong problem solving and critical thinking skills. Ability to work effectively in a fast-paced, deadline-driven environment, and to juggle several projects at once with a spirit of flexibility and positive outlook *Ability to take initiative *Proficiency in Microsoft Office programs including Word, MS Outlook, PowerPoint, and Excel *Familiarity with charter schools, education, or nonprofit work is preferred *Personable and able to relate well with diverse populations and age groups *Willingness to work evenings and weekends, as directed by the ED *Bilingual (Spanish/English) required.

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