Administrative Assistant / Front Desk Assistant Wanted for Immed - (US-WA-Seattle - 98199)

Minimum Education: None
Jobcode: C:180475
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We have proven ourselves to be a leader in the financial market by attracting and retaining motivated, hardworking and creative team players. Due to our growth and leadership, we are currently seeking an Administrative Assistant to support our Operational Leadership Team.

Job Responsibilities:



* This position is responsible for the overall support of the Operational Leadership Team, which includes approximately 5 people. This general support includes daily reporting, ordering supplies, sorting departmental mail, and other responsibilities as defined by the company.
* Managing calendars which includes prioritizing and scheduling appointments. This person will need to have an understanding of the "big picture" when looking at calendars to foresee potential scheduling conflicts and be proactive in their resolution.
* In addition to scheduling calendars, this person will be tasked with assisting in keeping the team on task throughout the day to ensure timeliness for important meetings, conferences, phone calls, and etcetera.
* Works with the Travel Department to arrange detailed travel plans and itineraries, as well as compiling documents for travel-related meetings.
* Preparation of PowerPoint presentations. Also includes frequent work with MS Excel spreadsheets and MS Word documents.
* Directs preparation of records such as agendas, notices, minutes, and resolutions for meetings.
* Prepares communication on behalf of the management team to be distributed via email or mail.
* Screens, sorts, and prints incoming documents on behalf of management team. Documents to be sorted according to priority/importance for review by management in hard copy.
* Arranges events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
* This candidate must have excellent organizational skills and the ability to support multiple executives with multiple priorities.





Education Requirements:



Bachelor's degree from four-year college or university, or 2 years of experience; and 5 years related experience; or equivalent combination of education and experience.



Skills and Qualifications:



* Must be proficient with MS PowerPoint and have working knowledge of other MS Suite, including MS Excel and MS Word. Advanced skills required.
* Ability to read and interpret documents, proof materials, memos prior to release.
* Ability to write routine reports and correspondence.
* Ability to speak effectively before groups of franchises or employees of organization.
* Requires high level computer expertise, including use of database, word processing, spreadsheet, and presentation applications.
* General office knowledge involving filing, data entry, operating multi-line phone system and internal customer service.
* Self directed, as well as strong organizational, written and oral communication skills.
* High level knowledge regarding the access and effective utilization of resources.
* Ability to exercise discretion and maintain confidentiality of sensitive information.
* Strong ability to solve practical problems in a timely manner and deal with a variety of concrete variables in situations where only limited standardization exists.
* Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
* Ability to effectively screen requests and independently resolves most requests.


Interested applicant should send resume to