Executive Assistant - (US-WA-Seattle - 98199)

Minimum Education: None
Job Type: Full Time
Jobcode: N/A
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Responsibilities: General administrative duties, which includes typing, filing, maintaining databases and drafting correspondence. 2. Take and transcribe minutes of monthly staff, department head meetings; annual staff meeting 3. Maintain the Presidents calendar and scheduling, which includes interacting with external and internal clients to coordinate appointments. 4. Manage the office of the President, by handling all phone calls, taking messages and assisting visitors 5. Arrange travel arrangements for President, as needed. 6. Review and summarize reports and documents; prepare background documents and outgoing mail as required. 7. Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner. 8. Manage Mission logo clothing ordering, storage and sales 9. Serve the Board of Trustees by: a. Maintaining a file on each Board member. b. Preparing a Board Binder for each fiscal year. c. Contacting each Board member regarding scheduled meetings and other events. d. File all official records: monthly Board meeting minutes, financial reports, President's Report. e. Initiate invitations and manage RSVPs for Mission events for each Board member. f. Communicate to the Board on the President's behalf. 10. Maintain vacation/sick leave calendar on each Council member and Pr esident. 11. Manage Administrative Office mailboxes and mailbox area 12. Oversee birthday gifts/cards from the President to staff by creating cards, ordering gifts and distributing to the appropriate Division Head to present at the monthly staff meetings 13. Maintain Administrative Offices library and President's office..

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