Purchasing Assistant - (US-CA-San Jose - 95196)

Minimum Education: None
Job Type: Full Time
Jobcode: N/A
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Responsibilities: Provide a variety of responsible technical and clerical duties in the purchasing of supplies and equipment; assist in the buying of materials and in contacting vendors; maintain and update computerized purchasing system; perform related duties as assigned. Responsible To and Evaluated By: Director of Fiscal Services Class Characteristics Positions in this classification have functional responsibility as the Business Office centralized purchasing department. The position requires frequent telephone and personal contact with vendors or school personnel regarding ordering, delivering, and billing for supplies, and for confirmation and reconciliation of purchasing statistical data presented in reports. The incumbent is required to use independent judgment and initiative in completing work assignments within established time frames. Examples of Duties · Contact vendors and school secretaries to resolve problems with invoices, statements, pricing, deliveries, or other problems pertaining to purchases · Work closely with all school secretaries, by telephone or in person, to provide information and assist with purchases for school sites · Contact vendors, by telephone or in person, to ascertain sources, obtain prices, expedite deliveries, and to coordinate deliveries of large purchases at school sites · Review purchase orders for content, accuracy of account numbers, and correct approvals · Enter purchase orders into computerized purchasing system and process; type blanket purchase orders and update vendor list · Provide information to department personnel, vendors and others regarding purchasing policies and procedures · Maintain and update computerized fixed assets inventory; generate required reports · Prepare fixed asset information (GASB34) for year end closing. .

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