Executive Assistant - Consultant - (US-NY-New York - 10292)

Minimum Education: None
Jobcode: L:107969093
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Executive Assistant – Consultant
 
A unique opportunity to assist a seasoned entertainment Internet executive, and to learn the business of on-line media and entertainment.   This is an ideal job for someone who has strong executive assistant skills possesses an internet “start up” work ethic and would like to diversify their skill-set with hands on experience in the digital advertising business.
 
The Executive Assistant Consultant will primarily provide administrative support to the SVP of Advertising Sales for Comcast Interactive Media (CIM), based in New York. The successful candidate should have the skills and knowledge necessary to manage the schedule, travel and communications of a busy executive. The Executive Assistant position requires excellent interpersonal and communication skill, both written and verbal, and must convey a positive and professional image.   An in-depth knowledge of Microsoft Office (including PowerPoint) and experience developing and refining presentations and general communications is a must.  
 
This role is a key lieutenant to a key member of the CIM management team and visible role within a 25 personal, national advertising sales department.
 
Job Responsibilities

Coordinate internal/external meetings & maintaining SVP's schedule.
Coordinate and develop presentation materials.
Organize and maintain presentation materials/reports/documents on a shared hard drive for division.
Make travel arrangements for SVP and occasionally other staff members.   Schedule and coordinate travel appointments.
Prepare and track expense reports.
Answer and screen incoming phone calls; coordinate telephone conferences, respond or route external/internal customer calls.
Act as liaison with clients, vendors, managers and employees.
Work closely with senior staff and interface with corporate officers and their assistants.
Handle confidential information/documents.
Maintain workflow when the SVP is out of the office, anticipate issues, and make decisions requiring initiative, independent judgment, and logic.
Draft executive letters, memos, reports and other documents. Review and route incoming/outgoing correspondence, and ensure that follow-up action items are addressed.    Compose correspondence and other documents as required, including taking and preparing minutes of various meetings.  
Assist SVP with personal tasks; perform occasional errands (you must have reliable transportation).
Coordinate events and/or projects.

Job Requirements:
 

Experience as an Executive Assistant supporting a Senior Media/Advertising Executive.
Able to plan, prioritize, and organize a heavy workload, adjust to changing priorities.
Must be able to manage multiple priorities in a fast paced environment, prioritize, follow-up & follow through.
Must have superior skills in using Microsoft Office programs including Word, Power Point, and Excel.
Must have excellent oral and written communication skills.   Must possess strong typing, spelling, and editing skills with thorough knowledge of grammar.
Must love the internet and understand digital media


Able to exercise discretion and keep strictest levels of confidentiality.
Work well under pressure and in difficult situations.
“Take Charge” attitude
Strong work ethic
Peppy, upbeat personality
Strong problem-solving skills essential.
Ability to perform with minimal supervision is essential.
Strong attention to detail.
Willing to make mistakes and learn, under pressure
Previous experience maintaining executives' work and travel schedules is required.
Advertising/Media/Entertainment experience a plus
Bachelors Degree required