Secretary V - (US-NY-New York - 10292)

Minimum Education: None
Job Type: Full Time
Jobcode: N/A
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Responsibilities: The Secretary will perform secretarial support of an administrative nature to the Vice Chairman, all research faculty, associates and laboratory personnel. Responsibilities include but are not limited to the following: Answer telephones, distribute mail and other material, and make copies. Operate basic office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications. Answer e-mails and set up and maintain paper and electronic filing systems for records, correspondence, and other material. Compose, type, and distribute meeting notes, routine correspondence, and reports. Take dictation in shorthand or by machine, and transcribe information. Order supplies and reagents for the laboratory. Maintaining simple records of expenditures. Prepare correspondence, reports, and materials for publications and presentations. Schedule appointments and meetings. Maintain scheduling and event calendars for the Vice Chairman and research faculty members. Arrange and coordinate meetings and conferences and travel reservations for the Vice Chairmen and faculty members. Coordinate accommodation arrangements for department visitors. Performs all other related duties as assigned. Requirements: High School Graduate or equivalent plus 0-2 years secretarial experience or equivalent combination of relevant experience required. Knowledge and experience of relevant software applications - proficiency in Microsoft Office and Internet preferred. Knowledge of administrative and clerical procedures. Knowledge of business principles. Proficient in spelling, punctuation, grammar and other communication skills. Proven experience of producing correspondence and documents. .

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