Executive Assistant - (US-MA-Brighton - 02135)

Minimum Education: None
Job Type: Full Time
Jobcode: N/A
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Responsibilities: This position will provide advanced, diversified and confidential administrative support to the Caritas Christi Physician Network Executive Leadership Team including the Senior Vice President of Physician Network and Development, the Executive Director of CCPN, Director of Physician Relations, Director of Physician Services. Assists the CCPN Executive Team in crafting key and often complex communications including but not limited to replies to inquiries p reparation of letters, reports, summaries, forms and charts, travel and meeting arrangements. Organize and maintain records, insure follow through on pending matters. Coordinate and manage key projects with various individuals and/or departments both internal and external to CCPN and the Caritas System. Anticipate and prepare materials and data needed by Executive team for conferences, correspondence, meetings, etc. Work collaboratively with other Executive Assistants throughout the system. Manages the screening process for electronic, telephonic and executive visitor requests. Serves as an administrative liaison with Physicians, Hospital Presidents, Caritas executives, Community representatives, Government leaders and all Caritas staff maintaining complete confidentiality at all times. Manage ongoing and multiple projects, tasks, and priorities involving diverse entities and leaders within and external to the Caritas system. Performs other duties as assigned. Qualifications : Associates Degree in Business or Secretarial Certificate required; Bachelors Degree preferred. 5-10 years experience as a Executive Assistant. MS Office Suite with emphasis on Word, Outlook, Excel, PowerPoint, Access and financial software programs. Thorough knowledge of general executive office procedures with strong organizational skills and a professional manner. Must be able to recognize and be sensitive to management issues, political influences and customer requests/concerns. Significant teamwork skills, decision-making skills, and the ability to organize and coordinate the efforts of multiple leaders. Strong ability to work independently, exercise good judgment. Strong ability to prioritize workload according to volume, urgency, etc. Strong ability to be organized detailed and work efficiently with a high level of detail acumen. Strong verbal and writing skills. Able to interact effectively and accurately in a fast-paced environment. Willingness to accept responsibility as delegated. Ability to maintain complete confidentiality with regard to all personnel, project and information while providing high standards of customer service. .

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