Administrative Assistant - (US-NY-Rochester - 14694)

Compensation: $14.00 - $18.00 / Hour
Minimum Education: Associate
Job Type: Full Time
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It is the function of the administrative assistant to provide administrative and secretarial support in achieving goals and objectives set forth by the business unit. Working independently, with minimal supervision, the secretary to the SPD Manager shall take action as required by the duties and responsibilities given to them.

-Have a pleasant and professional manner/dress in all business related activity, as you represent the executive group.
-Act as liaison between supervisor and others (i.e., departments, external contacts, clients, etc.).
-Oversee/process day-to-day administrative items; mail, expense forms, checks, etc.
-Compose and/or edit/distribute letters, memos, reports, etc. on time and maintain who, what and when recurrent reports are due and active sales presentations and meetings are scheduled.
-Prepare special reports/ brochures / overheads/ etc. for seminars/meetings. Such items would require research, development and/or interpretation of data and be performed with little supervision.
-May also require technical support on location.
-Working knowledge of Microsoft Office including Microsoft Word, Microsoft Access, Excel, and PowerPoint. Immediately familiarize yourself with all current projects, clients, owners (former and active), architects, engineering firms, consultants, etc.
-Maintain confidentiality in all matters.
-Maintain “On-time” calendar, schedule/confirm meeting dates, etc.
-Arrange travel, hotel, and car reservations and prepare itineraries.
-Set-up for meetings (coffee, lunch, etc.).
-Organize mail daily in folders.
-Perform additional assignments per supervisor’s direction.
-Share phone answering responsibilities with other Operation’s secretaries.
-Coordinate vacation, start/end of workday, and lunch hours.
-It is important to be at your workstation as much as possible to insure that calls and matters that arise are taken care of as soon as possible.
-Photocopying and Filing.
-Perform other duties as requested.