Assistant To Vice President - (US-CA-Redlands - 92375)

Minimum Education: None
Job Type: Full Time
Jobcode: N/A
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Job Responsibilities : Supports data analysis activities; contributes to data reports; collects, compiles and distributes data and reports to the V.P., cabinet, various University constituents and outside vendors; provides budget support; accesses online budgets to monitor and collect budget information. Reconciles and processes a significant amount of outside vendor and media support billing, ensuring accuracy and timeliness. Responsible for follow-up on action of committees or assigned groups, etc., to ensure that decisions are implemented, contracts are prepared and appropriate parties are notified. Works closely with the Presidents Office to coordinate joint activities and programs between that office and the Vice Presidents office. Assists the Vice President with university programs and initiatives that may fall outside of the division. Provides frequent assistance in person or over the telephone, which requires a high degree of tact and technical knowledge. Performs a variety of clerical duties in support of the division, including filing, preparing purchasing orders and check requests; preparing and processing expense reports; processing out going and in-coming mail; ordering and maintaining office supply inventory; provides supervision, training, instruction, for student employees. Performs other related duties and special projects as assigned or directed.

Job Requirements : Position requires a high school diploma or equivalent with two (2) to three (3) years of additional course work in related field such as business, general office, or computer software/word processing and spreadsheet programs, and five (5) to eight (8) years of progressively responsible related experience in a similar position or an equivalent combination thereof. Considerable knowledge of office procedures, methods and techniques; word processing and spreadsheets (Microsoft Word, PowerPoint, and Excel preferred). Successful candidate must possess excellent organizational and communication skills both verbal and written; have good independent judgment and a demonstrated ability to set priorities; be able to maintain multiple ongoing tasks on a tight deadline; work cooperatively with co-workers, supervisors, faculty, students, and other constituencies.

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