Senior Administrative Assistant - (US-CA-Irvine - 92710)

Minimum Education: None
Job Type: Full Time
Jobcode: N/A
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Job Responsibilities : This is the way to make a difference.  Primary Responsibilities:Answer the telephone and greet visitorsPrepare word process documents, make travel arrangements, copy, fax, set up files, track expenses, and coordinate building and equipment maintenance Support multiple managers and perform tasks specific for the business sub-units in the compliance and privacy areaPrepare weekly, monthly, and quarterly departmental reports which includes pulling and organizing dataSupport staff set-up and business liaison requirements of the departmentCoordinate and manage sensitive mailings as needed for special projects which includes preparing letters, preparing mail lists and coordinating materials for distributionManage meeting materials including submitting orders for materials and preparing supporting data and compiling packets as neededSupport program integrity leadership team in the development of presentations including overheads and chartsMaintain staffing information such as calendars and staff listingsCoordinate and facilitate team events such as training and on-site meetings.

Job Requirements : Intermediate skill level with Microsoft Word, Excel, PowerPoint and Outlook3 years experience working in an administrative assistant role supporting senior management and team3 years experience with travel arrangements, expense reporting, scheduling meetings, maintaining calendars and preparing agendas3 years experience handling information of a highly sensitive and confidential natureHigh school education or equivalent experience Assets:2 years of project coordination experienceAccess experience is a plusSharePoint experience is a plusAbility to handle multiple tasks in a fast paced environment effectively.

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