Administrative Assistant to Managing Director, Real Estate Investment Firm, Dallas, Texas
A well-established and successful real estate investment firm with over $76 Billion AUM is looking for an Administrative Assistant to support the Managing Director in the asset management group to handle all things administrative as well as work on special projects and events. This is an exciting opportunity for someone who wants to be an integral part of her team, has an interest in real estate, is very pro-active and loves to keep things organized. The ideal candidate has 5 years of experience doing administrative and project work and also likes to use Excel and PowerPoint. This is 4 days in the office, 1 day remote.
About the Job:
Support the Managing Director as a right hand Gatekeeper handling all day-to-day matters, prioritizing email correspondence and managing her calendar
Organize and manage travel arrangements with detailed itineraries
Organize and arrange special events/ dinners for clients
Handle all expense reporting for the team
Update Salesforce CRM system
Prepare and edit PowerPoint presentations for clients; research for client meetings, as needed
Set up conference room for meetings including catering, collateral materials and tech set up
Ad hoc special projects
Base salary plus bonus, Profit Sharing plan, 401K match, Comprehensive health benefits
About You:
3-5 years of experience as an Administrative Assistant supporting busy executives and doing project work. An interest in real estate overall a PLUS
Bachelors Degree
Very detail oriented with the ability to change gears quickly as well as think through and solve problems
An interest in working on special projects and putting together events and client meetings
High level of integrity and discretion in handling all confidential information
Excellent Microsoft Office Suite skills; Advanced Excel (V Look up and Pivot tables highly desired). Overall tech savvy.
Experience editing and creating PowerPoint presentations for internal meetings and clients
Excellent written and verbal communication skills
A polished, positive can do, attitude and a true team player
