Office Manager - (US-CA-San Francisco - 94199)

Minimum Education: Bachelors
Job Type: Full Time
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The Office Manager reports to the Chief Financial Officer and is responsible for providing office management services. This includes maintaining office services and efficiency, supervising office staff and maintaining office records.

Maintain Office Services

• Design and implement office policies
• Establish standards and procedures
• Organize office operations and procedures
• Supervise office staff
• Monitor and record long distance phone calls
• Prepare timesheets
• Review and approve supply requisitions

Supervise Office Staff

• Assign and monitor clerical and secretarial functions
• Recruit and select office staff
• Orient and train employees
• Provide on the job and other training opportunities
• Supervise staff
• Evaluate staff performance
• Coaching and disciplining staff

Maintain Office Records

• Design filing systems
• Ensure filing systems are maintained and up to date
• Define procedures for record retention
• Ensure protection and security of files and records
• Transfer and dispose records according to retention schedules and policies
• Ensure personnel files are up to date and secure
• Ensure company’s financial records are up to date and secure

Maintain Office Efficiency

• Plan and implement office systems, layout and equipment procurement
• Maintain and replenish inventory
• Check stock to determine inventory levels

Required at least a Bachelor’s degree in Business or Accounting, plus 3 years experience in office management.