Receptionist / Office Assistant - (US-TX-Houston - 77299)

Minimum Education: Tech School
Job Type: Full Time
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South Coast Products, Inc. (SOCO) specializes in formulating lubricants to meet the severe demands of industrial requirements. All of the products at SOCO are the result of industrial needs. Our customers come to us with specific applications which have posed lubrication problems, we solve them. Our portfolio of products stems from thirty (plus) years of accumulated problem solving. South Coast Products, Inc. specializes in private label manufacturing. Many of the specialty lubrication and cleaning products you see at your local supply stores and maintenance shops may be manufactured at South Coast Products.

Receptionist / Office Assistant

As the Receptionist / Office Assistant, you will be our first chance at making a lasting impression for all our customers by performing the following duties:

Front desk
• Answer phones and direct phone calls to appropriate staff member.
• Delivery of faxes to appropriate offices
• Ensure everyone receives call or a message is taken.
• Greet visitors and direct them to proper location.
• Positive attitude about the company that is directed toward customers, employees, and other third parties.
• Utilize a sense of urgency regarding all calls.

Clerical
• Enter customer orders into computer system.
• Communicate with customers in a timely manner as to the status of their orders.
• Mail all invoices.
• Separate and distribute mail to staff.
• Maintain customer and office files; keep files current and up-to date, set up new files, perform filing of paperwork.
• Match orders and picking slips for invoicing; match invoices once complete.
• Perform other clerical work such as typing, copying, envelope stuffing, and mailing.
• Use MS Word to enter customer quotes for both domestic and international customers.
• Assist in obtaining freight quotes for domestic and international customers.
• Assist in preparing documents needed to process international orders.
• Assist sales team with word processing/spread sheets and other duties as needed.
• Perform other duties as identified by department heads.
• Mail catalogs to customers as requested.
• Send MSDS, Cof C’s or other documents to customer as needed.
• Ensure all International orders are timely processed for export papers, Performa’s UNZ forms and proper trucks called.
• When customer service/office manager is out, does invoicing; order taking; printing of picking slips.
• Maintain list of needed office supplies and order when needed.
• Prepare export papers or call for order pick up, as needed.
• Print and edit labels as needed.

Qualifications:
Our ideal candidate will possess the following skills, abilities and knowledge:
• 2+ years experience as a Receptionist or administrative work
• Strong communication and interpersonal skills
• Ability to read, write, speak and understand English well
• Ability to use office equipment – including multi-extension phone
• Proficiency with Excel, Word, ACCPAC a plus
• Ability to manage multiple tasks at the same time
• Ability to work independently and as a team player.

Benefits:
We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive pay of $9-$13 an hour along with an extensive benefits package including paid time off, medical, dental and vision benefits and future growth opportunities within the company.

To Apply:
Candidates seeking an exciting new opportunity are encouraged to apply: https://administaff.ats.hrsmart.com/cgi-bin/a/highlightjob.cgi?jobid=54797

Administaff is not a staffing agency. In fact, most of our listings presented are great full-time or part-time opportunities with small- to medium-sized companies. By delivering HR services such as recruiting, payroll and training, Administaff can help its clients focus on what they do best. And because we have the inside track to these firms, you'll have a jump on your next career!

Administaff is proud to be recognized: Most Admired Companies, Fortune 1999, 2000, 2001 and 2002, Fortune 500, Platinum 400 and Forbes.

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