| | | 20,000+ Fresh Resumes Monthly | |
|
|
| |
Click here or scroll down to respond to this candidate Candidate's Name
PHONE NUMBER AVAILABLE mobile
EMAIL AVAILABLE
EXPERIENCE
CQS US LLC, New York, NY 1/2016-9/2016
Executive Assistant
Supported Head of Client Development and the marketing effort including day-to-day operations in the New York City office
Organized and coordinated all domestic/international travel, transportation, hotel, meeting arrangements as required and processed
expense reports accordingly
Provided phone coverage for Head and VPs of Marketing, handled messages and routine questions; served as out of office contact for
them, routing requests to the appropriate person
Maintained multiple calendars in addition to scheduling and arranging meetings, conferences, teleconferences, and video conferences
Assisted in the coordination of all roadshow logistics and event planning
Planned and coordinated marketing meetings including post meeting notes through the CRM system
CRM implementation and support, including entry of contacts into CRM database, maintenance of marketing list members,
generation of mailing lists for events and client updates
Organized and managed all aspects of preparation for client meetings and information retrieval related to business and client
management needs
Collaborated in the preparation of special projects, reports, market research, and presentations
L+M DEVELOPMENT PARTNERS, New York, NY 5/2015-1/2016
Executive Assistant/Office Manager
Provided top notch executive assistance to the C-Level executives which includes CEO, COO, VP of Acquisitions in the New York
Corporate office
Coordinated and scheduled meetings, calendar management, travel arrangements, process expense reports, as well as answer and
direct phone calls to the appropriate departments
Office management which included but not limited to mail delivery, supply orders, lunch orders and weekly snack orders while also
maintaining the overall look and feel of the company
Liaised with vendors and building management to ensure all office needs are met and current
Prepared forms related to acquisitions, contracted projects, and potential business
Ensured all documents such as commitments, proposals, and insurance are signed by the necessary parties to guarantee business
transactions are done in a timely manner
Provided assistance to project managers during closings and company sponsored events
Maintained project management files, reports, plans and other documents associated with particular projects
CME GROUP, New York, NY 11/2013-5/2015
Executive Assistant
Provided exceptional executive and personal support to the Senior Managing Director of Financial and OTC Products
Supported SMD in an EA capacity as his right hand for all operational and confidential initiatives; travel arrangements, managed and
maintained calendars, prioritized appointments and meeting requests, set up conference rooms for meetings
Office management; maintained/established services, vendor relations, facilities management, cyber and physical security, ordered
and maintained supplies, welcomed visitors and candidates to the office to ensure an excellent experience at CME
Managed email inbox for efficient, courteous, response as well as kept executive updated about the recent emails, letters, and
information of similar nature
Screened and prioritized incoming phone calls, responded to inquiries and resolved issues requiring attention
Prepared, submitted, tracked, categorized and filed travel and expense reports for SMD using Concur System with the in depth
knowledge of the firms T&E policies and tools
Collaborated with C-level executives, executive directors, and directors and fellow assistants to ensure great relationships, effective
time management and smooth communication throughout the office
NEUBERGER BERMAN, New York, New York 8/2010-8/2013
Executive Assistant
Provided excellent and proficient executive administrative support for the Team Support Manager of Investment Strategy and Risk
Coordinated and maintained busy calendars consisting of internal/external meetings, complex domestic and international travel
arrangements, including rail and ground transportation for corporate and personal purposes
Utilized interpersonal and communication skills both verbally and through written correspondence to effectively liaise with personnel
of all levels both professionally and personally
Reviewed invoices and processed for payment in addition to reconciling those with discrepancies to ensure accuracy
Created and posted daily benchmark and indices reports of products managed by the firm on intranet so that performance can be
easily monitored from both a firm and overall industry standpoint that can be related to clients on needed basis
Analyzed and managed budget and spending trends while keeping cost versus available funds ratio low enough to increase savings
Supported team on various office assignments and ad-hoc projects on needed basis
MERRILL LYNCH/BANK OF AMERICA, New York, New York 6/2007-8/2010
Executive Assistant
Provided administrative support to the COO of the Global Markets and Investment Banking group
Maintained intricate and extremely detailed calendars and prioritize meeting requests and related logistics
Organized complex, senior-level internal and external meetings and conference calls
Coordinated travel arrangements and process expense reports
Worked closely with Senior Executives in the GMI group and Office of General Counsel to ensure deal, finance, and legal related
invoices are processed and paid
Single handedly processed multi million dollars worth of invoices for over 100 vendors while also saving the company thousands of
dollars of potential losses
Analyzed and evaluated large amounts of invoice data/information to identify invoice discrepancies and questions
Reviewed detailed invoice backup materials to ensure consistency with invoice and compliance with contract terms and conditions
Maintained tracking metrics and an appropriate audit trail for all pertinent invoice review backup information
Assisted with internal and external audits as required
Researched, investigated, reconciled, and calculated financial data to compile reports on as needed basis
Assisted executives in composing monthly expense forecasts as well as time sensitive projects
Strengthened business relations by providing personal and individual attention to vendors, while constantly building and maintaining
internal relationships
Assisted in the Bank of America Merrill Lynch transition of vendor relations
SKILLS
Microsoft Office, Concur, Bloomberg, Microsoft Dynamics CRM, Salesforce, Notary Public
EDUCATION
St. Johns University, Jamaica, New York
Bachelor of Science in Finance 9/2004
|
