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Title Executive Assistant to President
Target Location US-TX-Dallas
Email Available with paid plan
Phone Available with paid plan
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Candidate's Name
PHONE NUMBER AVAILABLE               EMAIL AVAILABLE


SUMMARY:
 A highly organized and accomplished executive assistant offering over 12 years of administrative experience providing thorough and
 skillful administrative support to C-level executives. Consummate professional dedicated to making the lives of busy executives
 easier by being focused, able to prioritize and complete multiple tasks and follow through to achieve project goals, while serving as
 an effective gatekeeper; prepare well-researched and accurate documents; and manage busy calendars. An independent and self
 motivated professional with excellent computer skills; able to grow positive relationships within and outside of the company.

EXPERIENCE:
03/14  current
Guggenheim Retail Real Estate Partners
Executive Assistant  40 hours per week
   Support EVP of Guggenheim Partners in the retail real estate division.
   Compile REC books on a monthly basis.
   Maintain and coordinate calendars, book domestic travel, and reconcile expense reports for all executive staff.
   Manage day-to-day operations within the office, manage office supplies, and point of contact for building management.
   Coordinate and attend annual corporate events; manage budgets and negotiate prices.
   Coordinate lunch, dinner, and corporate functions.

01/12  11/13
Atrium Windows and Doors
Executive Assistant  50 hours per week
   Support Chairman/CEO, CFO, COO, CS&M, SVP Operations, and SVP HR.
   Compile board books, and communicate with board members on a weekly basis.
   Support General Counsel by reviewing legal documents and maintain calendar.
   Maintain and coordinate calendars, book domestic and international travel, and reconcile expense reports for all executive staff.
   Manage day-to-day operations within the office, manage office supplies, point of contact for building lease, and point of contact for
     executive apartments.
   Coordinate and attend annual corporate events and sales excellence trips; manage budgets and negotiate prices.
   Manage projects and daily budget planning. Coordinate lunch, dinner, and corporate functions.

04/09  09/11
PAETEC
Office Manager/Executive Assistant  40 hours per week
   Support VP GM Sales and RD Sales.
   Maintain and coordinate calendar for VP GM and RD, book domestic travel for the branch. Respond to emails on VP GM and RDs
     behalf. The gate-keeper for the VP GM.
   Generate reports for weekly meetings utilizing pivot tables and v-lookups. Reconcile expense reports. Manage day-to-day
     operations within the office.
   Coordinate lunch, dinner, and corporate functions. Manage projects and daily budget planning.

11/04  04/09
Toreador Resources Corporation (Corporate office relocate to France)
Executive Assistant/International Event Planner/Coordinator  Operations  40-45 hours per week
   Support Sr. EVP of Operations and Production.
   Maintain and coordinate calendar for EVP.
   Responsible for the event coordinating and planning, negotiate, and manage budget for Operations annual meetings held
     internationally. Secure speakers, manage and arrange investor information.
   Domestic and international travel with Sr. EVP Operations and Production.
   Travel to Houston to represent the company at EMNAC meetings on a monthly basis.
   Train all administrative assistants local and international on corporate policies.
   Schedule domestic and international travel. Coordinate lunch, dinner, and corporate functions.
   Maintain expense reports and manage Operations budget by utilizing pivot tables. Run personal errands.
Candidate's Name
Resume - Page 2

12/03 - 11/04
Haggar Clothing Co. (Position ended due to COO resigning when company sold)
Executive Assistant  Operations & Marketing  40 hours per week
   Support COO/President, who is also the President of Big Brothers Big Sisters - Region X. Coordinate Executive and Staff Meetings
     and corporate communications. Coordinate lunch, dinner, and corporate functions.
   Maintain and coordinate COOs calendar. Conserve his time by answering to emails on his behalf. Maintain corporate Christmas
     budget. Maintain expense reports, direct report budgets and analysis.
   Administration of the corporate flight department. Responsibilities include flight scheduling, budgeting, accommodations and
     ground transportation, catering and monthly flight billing.
   Administration of the corporate charitable foundation. Responsibilities include accounting, distribution of funds, tax preparation
     and the corporate scholarship program, as well as the distribution of charitable goods and gift certificates.
   Work closely with ad agencies with bar coding coupons. Maintain ad/marketing agencies database, as well as Nielson. Use of
     Hoovers when looking at potential vendors.

05/02 - 11/03
Countrywide Home Loans (Corporate layoff due to downsizing)
Operations Analyst/Personal Assistant  52 hours per week
   Support Sr. VP of Operations. Schedule company and personal travel, confidential meetings, luncheons and dinners, as well as
     departmental events.
   Produce and maintain several reports within Tracker by creating views in Lotus Notes and by utilizing AS400.
   Complete monthly/quarterly bonuses for managers and funders for three funding centers. Help boost department moral with
     giveaways, gift certificates, dinners, etc.
   Prepare all job requisitions and new hire paperwork for three funding centers. Work closely with HR on all job requisitions for the
     operations department and funding centers reporting to the Sr. VP of Operations. Review headcount reports and provide headcount
     projections for all four centers. Maintain confidential information such as salaries, layoffs, reorganizations, terminations, raises,
     confidential interviews, counseling forms, etc. Provide training workshops to new centers and/or branches on an administrative and
     funder level on corporate policies. Take minutes for weekly department and center meetings. Maintain budgets within department
     as well as all four funding centers.

02/01 - 05/02
CDX Gas, LLC (President resigned, position ended)
Executive Assistant  40 hours per week
   Support the President. Maintain the Presidents calendar, schedule corporate and personal travel.
   Support the MIS Department on the user side. Maintain confidential company and employee confidential information.
   Took minutes in confidential meetings. Maintain daily drilling reports. Coordinate corporate events and functions.

02/95 - 02/01
Compaq Computer Corporation (Position ended due to merger with HP)
Executive Assistant/Training Instructor  45 hours per week
   Support the Director, District Business Manager, District Finance Manager, District NSS Manager, District Service Delivery
     Manager, District Acquisitions Manager, Marketing Manager, and District HR Manager.
   Support HR Manager with benefits, bi-weekly payroll for over 500 contract employees utilizing ADP. Deal with employee and
     business confidential information. Supervise administrative support. Provide training workshops on corporate policies and
     procedures for all new employees. Provide training to administrative staff. Maintain and reconcile temporary headcount for 3
     states on a weekly basis for end of quarter budgets.
   Project management of all job requisitions for the district by utilizing pivot tables, v-lookups and h-lookups. Maintain purchase
     order database monthly on a budget and revenue perspective for the district. Create, process, approve, maintain, and reconcile all
     sub-contract purchase orders and service agreements for the district through a PO database and Excel. Resolve purchase order
     issues for the district. Pull data from two financial database reports for all sub-contract purchase orders within the district.
   Coordinate district events, staffing, registrations, travel, air, hotel room blocking, negotiation of charges, printing and mailing of
     invitations. Make travel arrangements via internet, luncheon, after hour meetings, and company events; order office supplies for
     district; various secretarial duties.

SKILLS/CERTIFICATIONS:
      MS Word, Excel, PowerPoint, Outlook on an advanced-expert level, Adobe, ADP Payroll, Quicken, Access, SAP, AS400,
      SABRE, VirtuallyThere, Lotus, Visio, Nielsen, Hoovers, PeopleSoft, Lotus Notes, Lotus Notes driven databases, Hyperion,
      Stenography, Shorthand, Type 85 wpm, Public Notary, IAAP Member.

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