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Click here or scroll down to respond to this candidate Candidate's Name
PROFESSIONAL EXPERIENCE
ALLIANZ GROUP: (Chicago, IL) 12/2008 to 4/2014
Supported CFO of the Allianz GDBD Division.
Arrange detailed international and domestic travel and itineraries. Also compile documents for travel
related meetings.
Heavy calendar maintenance, scheduling appointments and attendance at both internal and external
meetings and events involving Europe, Midwest and West Coast attendees.
Arrange detailed meetings/video conference with Level C Executives in Europe
Organize events, meetings and conferences by arranging facilities and caterers, issuing information or
invitations to participants.
Liaison between Head of Global Finance and his direct reports.
Liaison between Head of Global Finance and business clients. Arranging meetings and conference calls
as required.
Prepare Mid-Year and Year End Performance Review reports for Head of Global Finance and his direct
reports.
Prepare and submit expense reports for the Head of Global Finance. Keeping accurate account for audit
purposes.
Back-up to Global Head of GDBD when needed.
Responsible for all incoming phone calls.
Organizing and Filing of documents both electronically and manually.
Other duties performed as needed.
PEPSICO: (Chicago, IL) 5/2008 to 9/2008
(Smart Resources Employment Agency)
Accepted temp assignment working for the Senior Vice President of Sales for PepsiCo (Quaker Oats, Tropicana &
Gatorade Division). Assignment will end September 9th with her Executive Assistants return from maternity
leave.
Arrange detailed travel plans and itineraries. Also compile documents for travel related meetings.
Responsible for coordinating attendance at various Board meetings, customer meetings, and all internal
meetings.
Heavy calendar maintenance, scheduling appointments and attendance at both internal and external
meetings and events.
Organize events, meetings and conferences by arranging facilities and caterers, issuing information or
invitations to participants.
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Liaison between Sr. VP and her direct reports.
Prepare expense reports for the Sr. VP. Keeping accurate account for audit purposes.
Coordinate all Phone Conferences.
Responsible for all incoming phone calls.
Filing of documents.
BORGWARNER TURBO & EMISSIONS SYSTEMS: (Auburn Hills, MI) 9/2006 to 4/2008
(Automotive Parts Supplier)
Accepted position of Executive Assistant to the President and Vice President of Finance, BorgWarner Turbo &
Emissions Group, Business Unit of BorgWanrer Inc.
Arrange complex and detailed travel plans and itineraries, including domestic and extensive international
travel to oversee plants in Germany, Hungary, Korea, China, Japan and Brazil. Also compile documents for
travel related meetings.
Responsible for coordinating Presidents attendance at various Board meetings, customer meetings, and
all internal meetings.
Manage calendars for both the President and Vice President. Schedule appointments and meetings.
Organize events, meetings and conferences by arranging facilities and caterers, issuing information or
invitations to participants.
Liaison between President and his direct reports.
Liaison between President and customers.
Prepare expense reports for the President. Keeping accurate account for audit purposes.
Coordinate all Webex and Video Conferences. Including monthly earnings reports for all site locations.
Perform duties as requested for direct reports visiting Headquarters location.
Other duties as assigned
BORGWARNER INC: (Chicago, IL / Auburn Hills, MI) 5/2004 to 9/2006
(Automotive Parts Supplier)
Hired by BorgWarner Inc in May of 2004 and was asked to relocate to Auburn Hills, Michigan when the
corporate offices moved in October 2004.
See job description under Smart Resources. In addition the following has been added to the position.
Executive Assistant to the Vice President and Controller, Director Financial Reporting, Director Shared
Services North America, Manager of Consolidations, and several other financial analysts.
Responsible for various departmental meetings, including quarterly Group Controllers Meeting, quarterly
Board of Directors Meetings, and all other meetings as requested.
[Type text]
Preparation of financial presentations for quarterly Board of Directors meetings, 10K and Annual Report,
and 10Q preparation.
Preparation for monthly financial reporting meetings which include the CEO, CFO, VP Controller, CP
Treasurer, and VPs of Finance for the 5 BorgWarner Business Units.
Various other duties performed as assigned.
Second back up to CEO and Executive Assistant to CEO
Back up to CFO and CFO Executive Assistant
BORGWARNER INC: Chicago, IL 8/2003 to 5/2004
(Smart Resources Temp Employment Agency)
Accepted temp assignment at BorgWarner Inc. working in the Finance Department as the Executive Assistant to
the Vice President and Treasurer. My responsibilities also included the Director of Financial Planning and
Investments; the Director of Risk Management; and 3 Senior Financial Analysts.
Make all travel arrangements for Vice President and Treasurer; Director of Financial Planning and
Investments; Director of Risk Management and all other travel arrangements as requested. Travel
arrangements consist of both domestic and international. Also, registration of all personnel for Conferences
attended. Responsible for securing passport and VISA documents for travel when necessary.
Responsible for maintaining calendar for the Vice President and Treasurer. Scheduling all appointments
and meetings using discretion when allocating available time.
Organize and maintain all files of the Finance Department.
Completed weekly report of all Workers Compensation claims for the Director of Risk Management.
Also distributed to all locations with active claims.
Maintained all insurance files for BorgWarner Inc. Keeping accurate records of all insurance policies for
the company.
Processed all invoices pertaining to the Finance Department, i.e. insurance premiums, workers
compensation payments, invoices for any outside consulting services rendered for the Finance Department.
Responsible for confirming foreign exchange wire transactions.
Responsible for submitting wire payments as requested. Also maintained the daily Cash Room files.
Compiled financial reports into presentations for meetings of the Board of Directors.
Responsible for organizing Finance Department meeting, i.e. sending meeting notices, preparing any
documentation, booking rooms and any catering needs. Was also responsible for meetings outside the
Finance Department as requested.
Expedite all correspondence.
Back up to CFO as needed.
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Other duties performed as requested.
LEWISCO, INC: Deerfield, IL 9/2000 to 4/2003
(Disability Consulting Company)
Marketing Administration:
Make all travel arrangements for Executive Vice President of Marketing, Manager of Marketing
Communications. Travel arrangements consist of both domestic and international. Also, registration of all
personnel for Conferences attended.
Maintain calendar i.e. scheduling of appointments for Executive Vice President.
Liaison between Clients, Employees, and Executive Vice President due to a heavy travel schedule.
Responsible for designing and printing of marketing presentations used to generate new business.
Responsible for preparing monthly reports for current clients showing progress to ongoing projects.
Responsible for updating and maintaining current marketing tools, such as graphs, spreadsheets, etc.
showing company capabilities.
Schedule and expedite all teleconferences for Executive Vice President of Marketing.
Process expense account for Executive Vice President of Marketing.
Report timekeeping for Executive Vice President of Marketing.
Organize and maintain all files including address files.
Expedite all correspondence.
Back up to CEO and President as requested.
Responsible for all printing orders i.e., business card, stationery, envelops.
NATIONAL STARCH AND CHEMICAL COMPANY: Chicago, IL 1979 to 2/1983
(Manufacturer of Adhesives Nationwide) 12/1988 to 9/2000
Sales Administration:
Make all travel arrangements for Divisional Vice President of Strategic Accounts (Sales), Director of
Technical Service for all of U.S., and District Sales Manager for Chicago District. Also make travel
arrangements for (9) corporate sales representatives as needed.
Arranged all Sales meetings and dinners for Divisional Vice President of Sales, Director of Technical
Service for all of U.S., and District Sales Manager for Chicago District.
Responsible for Chicago Sales District Annual Golf Outing at Prestwick Country Club. This includes
ordering invitations, lunch and dinner, coordinating attendees and organizing foursomes.
Responsible for Chicago Sales District Annual Christmas Dinner at Prestwick Country club. This
includes sending invitations, ordering appetizers and dinner menu, coordinating attendees and arranging hotel
rooms for out-of-town guests.
Responsible for designing and printing Capability Presentations for Divisional Vice President of Strategic
[Type text]
Accounts (Sales), Director of Technical Service for all of U.S., and Strategic Account Managers from our
Richmond, VA and Kansas City, MO offices. These presentations are used to solicit customer business as
Single Source Suppliers at high-level accounts.
Updates sales data into a computer base program. This consists of information received during account
sales calls. This also enables sales representatives across the country to familiarize them with what is
happening at other account locations.
Organize and maintain all account files.
Expedite all correspondence.
Human Resource:
Maintain all personnel files for employees reporting to Divisional Vice President of Strategic Accounts (4
Strategic Account Managers), Director of Technical Service for all of U.S. (20 Chemists/Chemical
Engineers), District Sales Manager for Chicago District (9 sales representatives).
Maintain vacation records for 5 Strategic Account Managers and 9 sales representatives reporting to the
Chicago office.
Back up benefits person for Chicago office and plant consisting of 85 employees.
Administrative Skills:
Responsible for purchasing all office supplies and maintaining an inventory.
Expedite all incoming bills from various vendors for prompt payment.
Typing of Purchase Orders.
Responsible for organizing the company picnic every year for 200+ employees and families. This
consists of picking location, food, and securing prizes for the event.
Implement purchase of color printer to upgrade current system being used. The new printer is able to
handle faster print time and a more professional looking presentation.
Participant in Burroughs Grammar School Career Day and subsequent Job Shadow Day at National
Starch and Chemical.
Back-up switchboard operator.
Back-up mailroom responsible for daily incoming and outgoing mail.
TECHNICAL SKILLS
Proficient in Microsoft Word, Power Point, Excel and Outlook. Also, Word Perfect, Lotus 1.2.3., Harvard
Graphics, Freelance Graphics, Lotus Notes, and Saratoga. Also skilled with Dictaphone and typing 80+ wpm.
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