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Position : Administrative Assistant

Independently provide advanced, diversified and confidential administrative support requiring a broad experience, skill and knowledge of organizational operations, policies and practices. Initiates correspondence, resolves complex inquires, coordinates complex meeting and travel arrangements. Coordinates Manager’s time commitments both internally and externally. Has authority to handle most issues in Manager’s absence.


Manage workflow for incoming items to ensure that issues are directed to the appropriate area (particularly in Manager’s absence). Monitor status of delegated items to ensure closure. Majority of work involves confidential business materials.
Open, reads, organizes, prioritizes and responds to incoming email, or directs it to appropriate area for response. Monitors status to ensure closure.
Authorized to manage calendars, making all changes independently, for both internal and external time commitments.
Manages daily calendar to ensure that priorities are accomplished, and unplanned items are address appropriately.
Organizes and maintains directories, record retention and follow-up on pending items.
May monitor budget for cost center. May prepare budget reports.
May lead special projects and is authorized as a reviewer for expenditures up to an assigned dollar amount.
In manager’s absence, has authority to handle most issues.
Drafts correspondence for manager’s final approval.
Participates in a backup administrative support system, and works closely with the MEU administrative team.


Pay Range Per hour
The typical pay range for this role is:
Minimum: 25
Maximum: 35

Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls. The actual salary offer will take into account a wide range of factors, including location.

Required Qualifications

1 or more years executive administrative support experience
1 or more years in Microsoft Suite


Preferred Qualifications

Ability to organize and lead projects and perform multiple tasks for a busy executive
Strong problem-solving ability and to work independently
Flexible and ability to adapt readily to changing circumstances and working with staff in various time zones
Communicate to manager and colleague to ensure all parties have clear understanding of assigned activities
Lead office administrative activities for the MEU organization
Act as the subject matter expert on numerous systems required in the role
Manage all aspects of logistics for onboarding of new hires and department administration
Strong communication and interpersonal skills
Detail oriented and organized
Strong calendar management skills
Computer literate with the ability to learn new software applications quickly
Intermediate to advanced level abilities with Microsoft Office, TEAMS, ARIBA, IT, Heartbeat applications
Ability to organize and lead projects and perform multiple tasks for a busy executive
Strong problem-solving ability and to work independently
Flexible and ability to adapt readily to changing circumstances and working with staff in various time zones
Communicate to manager and colleague to ensure all parties have clear understanding of assigned activities
Lead office administrative activities for the MEU organization
Act as the subject matter expert on numerous systems required in the role
Manage all aspects of logistics for onboarding of new hires and department administration
Scheduling and planning Medical Economics (MEU) meetings in all capacities
Calendar management of assigned executives/managers
Participates in some special projects and performs duties as


Education
High school diploma or GED required.

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