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Job Title: Procurement and Legal Administrator

Location: Boston, MA, 02135

Duration: 7+ months (Possibility of extension)

Pay Rate- $ 33/hr without benefits

Responsibilities:

Assisting in the administration of the MSBA's Procurement Program.
Overseeing vendor contracts and the Authority's contracts with cities, towns, and districts.
Implementing the policies, procedures and systems that support the MSBA's procurement needs.
Serving as the point of contact for both internal and external customers in the administration of procurements and contracts for the MSBA.
Assisting with other legal department work related to the implementation of the MSBA's grant program.

Detailed Description:

Perform work associated with preparing, coordinating, negotiating, and administering procurement proposals, bids, and contracts with suppliers/vendors, ensuring appropriate approvals are obtained throughout the process.
Draft procurement-related documents, post procurements, respond to procurement-related inquires, review responses to procurements, manage the review and evaluation of procurement responses.
Assist with awarding of contracts, conduct contract administration functions including drafting and transmitting agreements and related correspondence, oversee contract execution.
Manage vendor contracts, including entering contract data in the MSBA system and contract spreadsheet.
Draft procurement memos for MSBA executive team and Board of Directors.
Assist the legal department with the management of MSBA contracts with school districts, including drafting agreements/correspondence, working with MSBA departments on contracts and related documentation, and documenting grant amounts and other agreement details.
Assist with MSBA Board of Directors meetings as needed. Related work to include assistance with memos, votes and open meeting law requirements, including support with drafting Board minutes.
Review and approve MSBA grant program forms and documents as needed.
Work with applicable MSBA department teams on matters requiring reviews
Perform tasks as assigned.

Skills and Qualifications:

Bachelors degree and experience with procurement services or contracts administration preferred.
Experience with and understanding of general contracting principles and requirements preferred.
Strong computer skills, including Microsoft Word, Excel, Outlook, Access, Power Point, and Internet search engines.
Ability to gather, analyze, and present complex information in a clear, concise, and understandable manner. Attention to detail required. Exceptional time management, prioritization skills, and an ability to be flexible in reprioritizing. Excellent organizational and follow-up skills. Communication skills including interpersonal verbal, solid writing, proofreading, and editing skills. Mature interpersonal style: ability to interact effectively and calmly with a diverse range of people internally and externally.
Professionalism and ability to maintain the highest level of confidentiality.
Ability to think independently, be proactive, and take initiative.
Ability and willingness to proactively research and/or solve issues.
Ability to work in a fast-paced environment balancing multiple priorities and handling multiple tasks/projects concurrently, with tight deadlines.
Ability to learn and demonstrated interest in learning Massachusetts procurement laws and requirements preferred.
Understanding of and experience with document management preferred.
Exhibit a 'can-do' attitude and flexible work style approach, including patience and flexibility to meet demands of a changing schedule.

MASHPOINT LLC

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