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Administrative Assistant
US-NJ-Franklin Lakes - 7417
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Position : Administrative Assistant
Location : Franklin Lakes, NJ
Duration : 6 Months
Total Hours/week : 40.00
1st shift
Client: Medical Device Company
Job Category: Admin/Clerical
Level Of Experience: Mid-Level
Employment Type: Contract on W2 (Need US Citizens, GC Holders Only or OPT EAD)

Job Description:
• The selected candidate will be providing the following baseline functions/responsibilities to (2) VP/GM’s, (1) VP and their leadership teams who reports directly to the business Worldwide President.

Essential Functions/ Responsibilities:
• Technical administrative support and communication facilitation
• Calendar management as well as timely scheduling to ensure meetings and locations are prioritized and occur with appropriate timelines
• Booking travel arrangements for Information Security Leadership Team
• Adhere to T&E policies, including booking travel (domestic & international) and monthly reconciliation of business expenses
• Create and prepare communication and/or presentation slide decks
• Assist new associates with on-boarding logistics for equipment and office/cubicle arrangements
• Coordinate quarterly town hall meetings for associates and annual customer event
• Performs other related duties as assigned by management

• Minimum of High school, advanced degree preferred
• 5+ years administrative experience;
• Strong interpersonal, communication and organizational skills.
• Proficient in Microsoft Teams, SharePoint, Office applications such as Excel, Word, Power Point and other software as required

• Be detail oriented
• Be able to work Independently as well as collaborate in a matrix environment
• Display Growth Mindset in support approach
• Have extensive time management & multitasking capabilities

Alex Roy
MillenniumSoft, Inc
8301 Arlington Blvd, Suite # 504
Fairfax, VA 22031
Fax: 703-991-4551
Phone: 703 459 9282 X 105

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