Job Title: Accounts Payable Analyst - Shift 1

Duration: 4 Months

Location: Marshall, MI 49068

Shift: 8am-5pm EST or flexible, but 8 hours a day 40-hour week.

Pay Rate: $25.00/hr.

Job Description

What we are looking for:

We are looking for an Accounts Payable Analyst. The individual will have demonstrated experience tracking all expenditures and purchase orders. Reconciling processed work by verifying entries and comparing system reports to balance.

What you will be responsible for in this role:

• Assist in the preparation, checking and reconciling of batches in accordance with established procedures
• Maintain a variety of files, accounts, data and records
• Handle verbal and written correspondence and dissemination of information
• Perform a variety of clerical duties, including filing and duplicating
• Maintain confidentiality of information.
• Be flexible and perform other duties relating to general job function as assigned by supervisors
• Follow accounting and company policies as outlined
• Perform all duties in a safe and prudent manner as directed by supervisors
• Review all invoices for appropriate documentation and approval prior to payment
• Verify/match PO numbers
• Data entry of all invoices into accounting software (Vista Accounting Software) and Job cost ALL entries to Appropriate project number, general ledger account and cost codes
• Research and prepare accounting reports as directed
• Reconcile vendor statements, research and correct discrepancies
• Respond to all vendor inquiries
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Assist in month end closing accruals as needed
• Assist with other projects as needed
• Work closely with the finance team to support accounting functions.
• Enhance client relationship through proactive and positive communication, and by recognizing and delivering on client key issues and expectations.
• Develop checklists for AP procedures.
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments.

What are the basic qualifications?

• A Bachelor's degree or equivalent experience
• 6+ years' experience in Accounts Payable.

What are the preferred qualifications?

• Knowledge of accounting procedures in a Construction or Refrigeration experience is preferred.
• To be a great fit for the role:
• Attention to detail and the ability to work collaboratively and working in a fast-paced environment are required.
• Understand ethical standards and business practices and ensure that both your own behavior and that of others align with these standards and the organization's core values.
• Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Assess situations to determine the importance, urgency and risks, and make clear decisions in the best interests of the organization.
• Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

Work Environment:

• Usual office work environment
• Overtime may be required to meet business or project deadlines
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• The noise level in the work environment is usually minimal.
• Occasionally lifting up to 30 pounds of items.

While on jobsites, this person must adhere to company and OSHA safety guidelines and protocols. May be required to wear personal protective equipment.