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Description

GENERAL SUMMARY:

• The Accounts Payable (AP) Specialist is responsible for Airgas's daily invoice processing.
• Under general supervision, the AP Specialist takes ownership of the invoice and approval workflow management process and is accountable or driving process improvements.
• The AP Specialist provides support to both internal and external customers for all AP inquiries in a manner that is professional and timely.

RESPONSIBILITIES:

• Utilizes the functionality of Open Text and SAP to enter invoices into the system.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Purchase order invoices: Verifies vendor, product, quantity and dollars charged between purchase order information and invoice.
• Inputs and/or corrects discrepancies as needed. Work with internal contact for any discrepancies
• Non Purchase order invoices: Ensure authorized approval is obtained according to Airgas DOA.
• Verifies vendor accounts by reconciling monthly statements and related transactions/ Works with Vendors and suppliers on invoicing and billing process to ensure prompt payment.
• Manages/track various utility payments (e.g. power) to ensure timely payment.
• Pays employees by receiving, verifying and entering expense reports.
• Identifies problematic invoices, researches, and takes action to both resolve and eliminate future occurrences of the issue.
• Escalates as appropriate.
• Manage all invoices and clear discrepancies utilizing the functionality of Open Text to monitor AP queues and process invoices through the automated process.
• Addresses both internal and external customer based inquiries providing assistance as needed regarding any discrepancies further identifying and recommending a resolution.
• Verifies and applies ancillary charges according to Airgas guidelines.
• Verifies sales/use tax in accordance with Divisional guidance.
• Compliance reporting for the Airgas Travel Card / Purchasing Card Programs.
• Other duties as assigned.

Minimum qualifications:

• To perform this position successfully, an individual must be able to perform each job duty satisfactorily.
• The requirements listed below are representative of the knowledge, skills, and/or abilities required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Required:

• High school diploma or equivalent. Associate's degree in Business, Accounting or related-field a plus.
• In lieu of degree requirement, consideration for up to 3+ years of additional related experience may be accepted.
• 3 years high volume (manually entering 100+/day) accounts payable experience in a large ERP system is a plus.
• Prior experience with SAP preferred Knowledge,

Skills/ Abilities:

• Knowledge of Google products including but not limited to Gmail, Google Meets and Google Chat a plus
• Proficient in Excel
• Knowledge of basic accounting concepts and principles.
• Ability to operate in a metric-driven performance environment.
• Strong problem solving and critical thinking skills to include the ability to perform and apply research and data analysis to recommend resolutions and drive continuous improvements.
• Strong organization skills with ability to independently adjust and manage multiple priorities with thoroughness and accuracy.
• Strong oral and written communication and interpersonal skills.
• Ability to adjust communication methods based on customer situations.
• General math skills
• A positive, process-improvement focused approach and willingness to learn coupled with the ability to work in a team environment.
• Exhibits customer focused behavior such as building positive relationships and striving to understand customer needs?