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A/P and Payroll Specialist - REMOTE
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A/P and Payroll Specialist for prominent law firm.

*This is a fully remote position. This role reports to the Director of Accounting and is responsible for processing invoices and reimbursements received for payment and also processing non-exempt and exempt payroll.

**Ideal candidate has law firm A/P experience, will train in payroll.

Duties: Preparation of payments for invoices and expenses received, as well as processing payroll. A/P tasks include: Vouchers for payment of invoices including general ledger coding. Use Certify to reconcile credit card statements, including tracking down of missing receipts, adjusting vouchers, and entering details into accounting system. Process expense reports for reimbursement. Payroll deduction authorization forms for personal expenses on firm issued credit cards. Request creation of new vendors and obtain W9; update vendor records as needed. Prepare annual 1099 reporting. Cut live checks for approved vouchers and process dummy checks for ACH/wire payments. Track monthly invoices and ensure receipt to align with budget plans. Payroll tasks include: Maintain payroll information by collecting, calculating, and entering data. Ensure integrity of payroll records regarding self-service changes to deductions, direct deposits, and addresses, as well as profile changes for titles and department codes. Determine if address changes require changes to state and local taxes. Prepare reports by compiling summaries of earnings, taxes, deductions, paid time off, floating holidays, disability, and nontaxable wages. Analyze ADP invoicing for tax adjustments (link removed) Resolve payroll discrepancies. Maintain employee payroll confidentiality. Identify state and local tax registration requirements and update ADP and employee records. Perform administrative duties as necessary.
Position Requirements: Bachelors degree preferred. At least 1-2 years of related accounting experience required. Prior experience with Orion Law software or other law firm time & billing software. Prior experience with ADP Workforce Now ideal. Working knowledge of multi-state employer requirements. Basic knowledge of accounting principles and general ledger. Critical thinker, with excellent analytical abilities essential. Ability to function in a high energy fast paced environment. Salary up to 60k commensurate with experience.

Capitol Recruiters Inc.

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