The Accounts Receivable Clerk is responsible for managing the company's outstanding invoices and ensuring timely collection of payments from customers or clients. This role plays a crucial part in maintaining strong cash flow and financial stability.

Key Responsibilities:

Invoice Management:

1. Invoice Generation:
   • Prepare and generate customer invoices accurately and in a timely manner.
   • Verify that invoices contain the correct information, including billing terms and payment details.
2. Billing Inquiries:
   • Address customer inquiries related to billing, payment terms, and outstanding invoices.
   • Resolve discrepancies and issues promptly to facilitate payment.

Payment Collection:

1. Payment Tracking:
   • Monitor and track customer accounts for overdue payments and outstanding balances.
   • Maintain organized records of all payment transactions.
2. Payment Processing:
   • Receive and process customer payments through various methods, such as checks, credit card payments, and electronic transfers.
   • Post payments to customer accounts and ensure accurate allocation.
3. Payment Reminders:
   • Send payment reminders and follow-up communications to customers with overdue balances.
   • Collaborate with customers to establish payment plans or negotiate settlements when necessary.

Account Reconciliation:

1. Reconciliation:
   • Reconcile accounts receivable sub-ledger with the general ledger to ensure accuracy.
   • Investigate and resolve discrepancies between customer records and financial statements.

Reporting and Analysis:

1. Aging Reports:
   • Prepare and analyze accounts receivable aging reports.
   • Provide regular updates on the status of outstanding invoices to management.

Collections:

1. Collections Strategy:
   • Assist in developing and implementing collections strategies to reduce overdue accounts and improve cash flow.
   • Escalate collection efforts when necessary, including working with collection agencies.