Accountabilities

• Handle all administrative tasks and provide diversified administrative assistance to the Vice President, GM of NA
• Support Vice President, Account Management and Executive Director, Marketing with expense reconciliation and calendar management
• Typing general correspondence, internal memorandum, reports, etc.
• Answering phones, taking detailed messages, screening calls, taking action and re-directing callers as needed
• Managing and scheduling calendar
• Monitoring email for time sensitive items
• Sorting and reviewing mail on a daily basis
• Arranging travel and creating itineraries
• Managing and preparing expenses through CONCUR
• Organizing business documents in preparation for meetings
• Manage presentations and new employee orientations including agendas, booking of hotels, flights and restaurants, lunches, conference rooms, etc.
• Schedule seasonal retailer presentation meetings. Provide materials needed for attendees. Book and set up room including presentation materials, meeting folders, catering, table cloths, flowers and gifts.
• Manage sales meeting coordination including budget records. Negotiate and book hotels, restaurant, catering and transportation
• Assist in PowerPoint presentation formatting
• Manage employee charm award program
• Coordinate large staff meetings and conference calls
• Prepare and manage meeting card expenses through American Express @ work
• Maintain and update retailer and field contact lists
• Process departmental invoices
• Coordinate conference rooms (booking, setting up for meetings, etc)
• Order product and maintain product closet (inventory, merchandise/stock)
• Manage filing system and storage closet
• Manage and maintain departmental equipment
• Order office supplies
• Arrange messengers as needed
• Provide assistance to other members of the Brand as needed
• Support projects and presentations as needed
  
  

Qualifications

• Position requires 3+ years of administrative experience in a corporate environment
• Excellent organizational, communication and computer skills required
• Individual must have good writing skills and ability to exercise professional discretion and judgment
• Computer skills: Microsoft Word, Excel and PowerPoint
  
  

The anticipated hourly range for this position is $31.25 to $49.25. Exact hourly rate depends on several

factors such as experience, skills, education, and budget. Hourly range may vary based on

geographic location. In addition to hourly rate, this position may be eligible for an annual

discretionary bonus.

In addition, The Este Lauder Companies offers a variety of benefits to eligible employees,

including health insurance coverage, wellness and family support programs, life and disability

insurance, retirement savings plans, paid leave programs, education-related programs, paid

holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid

for by the company.

Job: Administrative

Primary Location: US-NY-New York

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

Job Number: 2317800

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com.