Job title: Administrative Assistant

Location: Boston, MA(Hybrid)

Duration: 8+ months contract

*Shift Time - M-F 8: 45 am - 5 pm in a hybrid setting (37.5hrs/week)

Job description:

Duties and Responsibilities:

Provides general administrative support as assigned by agency senior leadership
Run reports through internal platforms and distributes them to appropriate parties
Operate office machines required for the completion of duties including the ability to scan documents
Develop and maintain a comprehensive understanding of agency procedures and systems relevant to the successful performance of job duties
Organize documents within shared sites, such as SharePoint
Provide technical assistance to various vendors for paperwork completion and follow-up from various units to vendors Process mail as assigned by agency senior leadership
Support the coordination and timely completion of required supervision processes
Maintain a relationship of communication and all levels of EEC, EOE, senior staff, internal and external staff and staff in other agencies, as well as various local, state, and federal agencies, to exchange information, resolve problems and coordinate activities.

Preferred Qualifications:

Ability to communicate effectively to promote collaboration.
Ability to identify and resolve problems as necessary and appropriate.
Strong writing, editing, and proofreading ability.
Strong organizational ability.
Ability to consistently meet deadlines in a fast-paced office environment.
Ability to use and understand various information technology systems and databases.
Strong familiarity with Microsoft Office, including Word, Excel, Teams, and Outlook.
Ability to lift and move boxes as needed.

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