Cognitive Space uses the power of AI to help organizations forecast, optimize, and orchestrate their satellite constellations.

What Youll Be Doing

We're looking for an energetic, resourceful, organized, and collaborative Administrative Assistant to the HR and Administration Teams to manage the day-to-day operational priorities and execution in order to maximize their efficiency and time. In this role, you will wear many hats and work cross-functionally across our hypergrowth organization.

This vital administrative support role will work closely with the HR and Administration Teams to schedule meetings, assist with company travel arrangements, conduct follow-up and additional correspondence internally and externally.

Your efforts will be reflected as an extension of the HR and Administration Teams and Cognitive Space as a whole. You will be expected to prioritize multiple requests, work independently on a variety of projects simultaneously, anticipate needs and react with appropriate urgency to meet deadlines. Through it all, you'll live into our values, ensuring we put our best foot forward both internally and externally.

Responsibilities

• Provide administrative support to HR, Administration, and Recruiting teams
• Assist with the planning and logistics of company events and conferences
• Pre-screen the list of applicants
• Schedule & confirm call times with all candidates.

• Request references & Schedule reference calls
• Produce reports, newsletters, presentations and briefs
• Other duties as assigned.

Requirements

• 1 - 3 years of experience as an Administrative Assistant

• Proficient with Microsoft 365 Suite
• Attention to detail
• Good Written and Verbal Communication
• Highly Organized
• The ability to problem solve

• Proven time management skills
• This is a Part-time (15 to 20 hours per week) hybrid position local to the Houston, TX metropolitan area, requiring working at company HQ a minimum 3 days a week.
• Quarterly travel

Benefits

• Flexible Time-Off policy and company holidays
• Company swag, home office allowance and internet stipend