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Administrative Assistant
Location:
US-UT-Salt Lake City - 84111
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Hamilton Partners, Inc., one of the leading Real Estate companies has a full-time opportunity available in our Salt Lake City office for an Administrative Assistant.

Position Summary:

Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.

Essential Job Duties:

Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence, and schedule and coordinate meetings/special events, as requested.

Assist in lease administration activities, including tenant contacts and insurance information; generate reports, and prepare and coordinate bid proposals, service contracts and approved invoices.

Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with HPís policies and procedures.

Prepare and code invoices for Property Managerís approval and ensure office is stocked with office supplies and other required items to maintain the office.

Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software.

Track and file contracts and insurance certificates; maintain follow-up system for expirations and monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders.

Maintain the property purchase order and work order systems.

Maintain lease and contract files, as well as other files located within the property management office and promote and foster positive relationships with tenants and clients and track service calls as required.

Assist with monthly and quarterly management reports as well as annual budget preparation.

Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval.

Performs other related duties as required or requested.

Education/Experience/Training:

High School Diploma, GED, Trade, Technical, or Vocational school.

Bachelorís Degree preferred but not required. Requires some experience but can be less than one year. Specialized Knowledge/Skills Ė customer service experience preferred.

Competencies:

Communication Proficiency (oral and written)

Customer Focus (internal and external)

Organization Skills

Interpersonal Skills

Initiative

Multi-tasking

Please email or fax resume with required application found on the website (www.hamiltonpartners.com) to:

Hamilton Partners, Inc.

300 Park Blvd. Suite 201

Itasca, IL 60143

Attn: Debbie Decker

E-mail: ddecker at (link removed)

Fax: 630-250-4858

No calls please. Resumes/ applications will be taken through 5-15-22

Job Type: Full-time

Pay: $1.00 - $2.00 per hour

Debbie Decker
Company Web Site
300 Park Blvd.
Suite 201
Itasca, IL 60143
Fax: 630-250-4858

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