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Administrative Funct. Support 1
Location:
US-MA-Waltham
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<div> <div><b>About US:</b></div> <div> </div> <div>Established in 2006, <b>Orpine Inc</b> is an international Minority Business Enterprise (MBE) consulting company with offices in Georgia, North Carolina, California and India.<br /> <br /> When it comes to staffing solutions, our strong ties to various talent pools allow us to fulfill the contract and permanent positions for any size company, ranging from Global 2000 Companies to implementation partners.</div> <div> </div> <div>Currently we are hiring for below mentioned position that our client has.<br /> </div> </div> <div><b>Administrative Funct. Support 1</b></div> <div> </div> <div><b>Description:</b></div> <u> <li>Primary responsibilities include supporting the CFO of the Corindus business line and the finance department.</li> <li>Ad-hoc support also for the R&D leadership team.</li> <li>Verifying, creating and submitting expense reports</li> <li>Facilitating complex calendar of appointments using strong time management skills, across several time zones and countries</li> <li>Work with their teams to support and drive the processing of purchase orders (POs) through the entire process; Maintain a tracking worksheet for all POs in order that the status of the activities associated can be reviewed at any time</li> <li>Assist the executive team to ensure any new staff members of the teams have all required equipment and access to the appropriate systems before they begin employment</li> <li>Coordinating travel arrangements (ground, air and hotel); preparing detailed itineraries for extensive/international travel</li> <li>Collecting and preparing information for use in discussions/meetings of executive staff and outside individuals; preparing presentation materials for meetings</li> <li>Providing event planning and coordination for meetings and employee events</li> <li>Managing all incoming information (phone calls, correspondences, mail and email); managing the flow of communication and keeping track of any required action and due dates</li> <li>Creating presentations, memos, letters, spreadsheets and other documents using latest software packages</li> <li>Working on problems of diverse scope where analysis of data is required</li> <li>Working with customers, vendors, visitors, and other dignitaries</li> <li>Working on complex assignments requiring independent action and a high degree of initiative to resolve issues</li> <li>Acting independently to determine methods and procedures on new assignments as well as the ability to makes recommendations for new procedures</li> <li>Performing general office duties such as ordering supplies and maintaining systems</li> <li>Efficiently managing shifting priorities to meet deadlines and action items</li> <li>Reviewing and verifying compliance for all sponsorships/donation requests and process transactions by PO or Credit Card payment; ordering marketing items, awards, gifts and incentives etc.</li> </ul> <div>To succeed in this role, you should have the following skills and experience</div> <ul> <li>Bachelors' Degree strongly preferred</li> <li>Minimum 3-5 years' experience as Assistant to an Executive Level Professional</li> <li>Expert level with PowerPoint and Excel; experience with Concur expensing ideal.</li> <li>Experience working in large companies with international exposure is ideal</li> <li>Must have knowledge of principles and practices of office administration, report writing, and records management</li> <li>Outstanding verbal and written communication skills</li> <li>Able to work in a team environment, both at the management level and a department level</li> </ul> <table> </table> <div><b>For more exciting opportunities join us on linkedin <u>https://www.linkedin.com/company/orpine-inc/<br /> (link removed) </u></b></div> <p><div> </div> </p>

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