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JOB DESCRIPTION: We are seeking to fill the role of Office Manager to help with the organization and running of the daily operations within the company. The ideal candidate will be a hard-working professional, able to undertake a variety of office support tasks, support office & field personnel, be capable of taking initiative to learn and grow within the company, and able to work diligently under pressure. This person must be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

JOB RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
• Set Up and Maintain Electronic and Hard Copy Files
• Track Change Orders, Requests for Information (RFIs), and Submittal Packages
• Develop/Maintain Technical Lists & Project Forms
• Prepare, Send, Receive, File, and Track Subcontracts and Purchase Orders
• Write Email Correspondence
• Prepare Documents, Project Manuals, and Informational Packages
• Scan and Copy Documents
• Provide Administrative Support to Management
• Act as a Point of Contact for Vendors, Subcontractors, Owners/Clients, and various
Construction Teams
• Receive, Sort, and Distribute Communications/Mail/Packages
• Perform Reception Duties
• Answer and Route Calls on a Multi-Line Phone System
• Record Keeping and Filing – Support All Office Staff
• Prepares Travel Arrangements for Staff
REQUIREMENTS/QUALIFICATIONS:
• Accounts Receivable/ Accounts Payable
• Knowledge of Microsoft Office Suite to include Excel, Word, and Outlook
• Possess’ knowledge of use with Office Equipment i.e., Scanners, Printers, Fax etc…
• Excellent Organizational and Time Management Skills
• Excellent Written and Verbal Communication Skills to include Professional Phone Skills
• Ability to Multitask, Anticipate Needs of Colleagues, & Follow Instructions with Limited
Supervision.
• Ability to Work Well in a Construction Office Environment
• Clean Background Record
PERFERED SKILLS
• Familiar with Federal/State Municipality Procurement Procedures
• Experience as a Back-Office Assistant, Office Assistant, or in another relevant Administrative
Role (1-3 years)
• Knowledge Office Management Procedures
• Ability to implement Office Management Procedures
• Bi-Lingual is a Plus
SCHEDULE: 8:00 a.m.- 5:00 p.m. Monday – Thursday & 8:00 a.m. – 12 p.m. Friday
REPORTS TO: Company President
COMPENSATION: $15-$23/hour
ADDITIONAL BENEFITS (After probation period): Medical Insurance, Half-Days on Friday