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Description

• Graphing and charting aptitude a must
• Need to be able to handle many things at once
• MUST be very skilled in Excel ( loves the program!)
• Be willing to jump in and assist the team. A "can do" attitude!
• This role is responsible for administrative duties of broad scope and complexity requiring independent judgement and familiarity with applicable procedures.
• The candidate will support the Site Leadership team and work cross functionally to ensure positive outcomes of site projects. This position is critical to our success!
• Utilize Microsoft productivity tools to create documents containing financial or statistical data or scientific, technical or legal terminology.
• Enter and manipulate data on spreadsheet, data base or file management programs and perform a broad range of typing projects.
• Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer assistance and support to others.
• Collect data, conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects.
• Compose, analyze and distribute documents. Proofread and correct grammatical, typographical, compositional, or data errors.
• Conduct meetings or presentations.
• Conduct inquiries into specific problems, such as delays, to ensure objectives are being met.
• Communicate potentially negative situations to management in a constructive manner.
• Read mail, highlight action or important items, attach relevant files or information before distributing. Respond to routine correspondence or draft routine responses for review and signature.
• Interface effectively with team members, functional departments and customers. Screen calls, respond to routine questions and receive and/or escort visitors.
• Schedule appointments and make domestic and international travel arrangements.
• Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers and developing agendas.
• Maintain accurate and up-to-date files and record systems.
• Maintain confidential records and reports.
• Perform other related responsibilities including assisting in various departments.
• Three years related office experience or demonstrated ability to perform described responsibilities.
• Education certificate in applicable functional area preferred.
• Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area.
• Ability to accurately record meeting proceedings, where applicable. Intermediate to advanced skill in Microsoft tools, Adobe, expense reporting. Ability to learn new software.
• Must demonstrate effective verbal, written and interpersonal communication skills.
• Strong Ability to manage multiple projects.
• Excellent customer service skills.