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Administrative Coordinator/Bookkeeper
Duration: Part time Contract
Location: Onsite in Melbourne, FL 32901

Summary:

The Administrative Coordinator/Bookkeeper will be responsible for:
Marketing: Take site property photos, input property data to online brochure template, including data input to LoopNet, MLS, CREXI, Company Website, on line marketing subscriptions, and local newspaper. Prepare quarterly mailouts, (Est. 15% of job).
Contract &Lease Administration: Tracking Agreements, Escrow, Deposits, Due Diligence, Dates, Filing, Lien Waivers, progress reports, (Est. 10% of job).
Office Filing, Ordering/Tracking materials, supplies, postage, signs, copier, postage meter, computers, phone, IT, keep everything up and running - coordinate with proper vendors, track/pay licenses with city, county,
state, (10% of job).
Insurance, tracking policies, pricing, filing, paying online, (5% of job).

Job Description:

20 hours per week, 3 days in office, prefer Tuesday, Wednesday, Thursday, can be flexible.
Quick Books & Accounting: Must be highly proficient in Quick Books and Bookkeeping. Checks, Deposits, Payroll, Commission, including confirming licenses, Pay bills, Invoices, 1099's, W-2's, dues, etc., (Est. 60% of
job).
Executive Administrative Assistance, Administrative Assistance, and General Administration skills
Excellent interpersonal and communication skills
Proficient in Quick Books, Microsoft Office Suite including Word, Excel, PowerPoint
Ability to prioritize, manage time efficiently, and multitask.
Strong problem-solving and organizational skills

Qualified candidates would have the following:

Executive Administrative Assistance, Administrative Assistance, and General Administration skills
Excellent interpersonal and communication skills
Proficient in Quick Books, Microsoft Office Suite including Word, Excel, PowerPoint
Ability to prioritize, manage time efficiently, and multitask
Strong problem-solving and organizational skills
Attention to detail and accuracy
Able to work well independently as well as with a team
Associate's or Bachelor's degree in Business Administration or related field, preferred
Real Estate License, not required