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Job Description: Supplier Intake Questions:

Does this position have the potential to convert to direct? No
If yes, what is the conversion salary? $17 - $22

What is a day in the life like for the person in this role? Will be responsible for building with 2 inboxes for
conference rooms. Processing requests, entering requests in template, processing requests, will report to higher
level administration for assistance. Data Entry, Customer Service, and Conference Room Scheduling.

Are there other skills/certifications required that are not listed in the job description? Must have experience
Outlook, the ability to use data entry software.

What are your non-negotiable requirements? Must be willing to work on-site every day, Must have computer
skills, customer service skills, pay attention to detail, ask for help when you need it, and follow directions.

What are 2 or 3 prescreen questions you would like to have the vendor ask the candidates and provide the
answers to along with their resume submittals?

1. From your previous work experience, what do you feel make you qualified for this position?
2. Describe how you prioritize your work.
3. Describe your computer skills.

What is the Lift Requirement? No

What does the interview process look like? (Ex: Zoom/MS Teams, onsite, etc.) One interview via Teams or Zoom.
May possibly be 2 as second interview may be conducted on site.

Work Shift - What are the workdays and hours? Monday Friday 8 AM 5 PM. Will not be working Memorial
Day

How long do you anticipate the assignment to last? What is the possibility of extension?
Will last until June 9th. Need to have someone identified by May 9th so that HM can order equipment and target
start date is May 22nd.

Work Location Is this position onsite or remote? On-Site
If remote, is it fully or partially remote? Not Remote
If partially remote, how many days per week will the person be expected to be onsite? Not Remote
If onsite, what is the onsite address or location code? CT188-Hartford - c/o The Traveler
Address: 1 Tower Sq Hartford, CT

What are the selling points of the location (if onsite) to attract candidates? Cafeteria On-Site. Walking distance to
lots of restaurants and a walking path. HM is checking on cost of parking and will provide info at later date. Very
easy bus access.

What is the COVID protocol for the site? No If someone is sick, please contact HM to determine if reasonable
accommodations can be made.

Will the contractor be issued a laptop? Yes

Bill rate to CBRE?

What Background investigation package is required for this assignment? CBRE Standard Package
Is a drug screen required? Yes
If yes, what panel? 5 Panel
Is the MVR required? No

Is there any client specific paperwork required? Yes HM will request full name, phone number, email address,
last 4 of SS # and DOB to request badge.

What is the FMC Code? 10020-
What is the Project ID? 10GCS573501C
What is the account + activity code? 240101.901041.TRAVE

Additional information


JOB SUMMARY:

The purpose of this position is to perform duties of moderate complexity and difficulty in accordance with the office procedures of individual departments. Coordinate and assist Manager with oversight of multiple client conference centers and meeting spaces. Ability to work independently to plan and accomplish goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assist CBRE's Executive Event Manager as required to complete turnkey success of various meetings and events by collaborating with CBRE facilities, client contacts, audio-visual staff, catering and building operations.

Recommend and provide time-critical solutions as needed for conference servicing needs in a fluctuating and evolving environment.

Strong organizational, interpersonal, and collaborative skills. Solid written and verbal communication skills. Successful candidate must be detail oriented, with crucial time-management effectiveness.

Moderate to advanced computer skills (Microsoft Office Suite and database applications) with quick-study response to meeting management software. Assist with data administration for client needs.

Ability to work well across all levels of the client organization, including C-suite management, internal and external partners and vendors.

Skilled in handling multiple tasks simultaneously, focus on details, handle pressure, and make logistical decisions independently.

Maintain high level of client service and satisfaction. Contribute to CBRE's success in achieving Travelers account KPI expectations with client and event management staff, outside vendors and internal staff.

May communicate with internal and external clients to answer questions, disseminate or explain information, take orders, and address complaints.

May complete work schedules, manage calendars, and arrange appointments.

May perform technical duties such as working with multi-media software, setting up Audio Visual equipment, initiating video conferences, or operating phones or the Internet.

May answer telephones, direct calls, and take messages.

May maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.

May compute, record, and proofread data and other information, such as records or reports.

May review files, records, and other documents to obtain information to respond to requests.

Other duties may be assigned.


SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities in this position.
Additional Sills: