Job Description

The Administrative Operations Coordinator for the School of Architecture provides administrative and operational support to the directors and school in a professional, timely and proactive manner. Additionally, the position is involved in the execution of the communications strategy to internal and external stakeholders.

The position serves as liaison to other university offices and serves as a main contact for the office in responding to inquiries from faculty, staff, students, and visitors in a professional, courteous manner. The organization and maintenance of confidential records and procedures are coordinated for study abroad program and other school based programs, faculty salaries, position reappointments, promotion and tenure support, recruitment, accreditation, faculty searches, scholarship coordination, faculty evaluations, staff and faculty personnel records and school budget information.

Transactional duties include creation of the timetable for each program, completing and filing standard university forms; fixed assets and inventory, and ordering supplies; maintaining electronic calendars; administering travel arrangements; lead contact for special events including career fairs and awards; maintaining minutes of meetings; maintaining web site updates; providing guidance for wage staff; greeting guests and answering phones; and other general administrative duties. All duties are completed in a confidential and accurate manner.

The College of Architecture, Arts, and Design at Virginia Tech affirms our collective responsibility to encourage, build, and embrace the polyculturalism of our world. We do this by acknowledging and addressing our past, recognizing our current responsibility, and acting in the interests of building and sustaining communities that are truly safe, supportive, and inclusive for all. Our commitment is to continually and proactively engage in these processes for the benefit of our students, staff, and faculty across the college, and the communities around the world we aim to serve.

Required Qualifications

• Associate's degree or equivalent experience with demonstrated skills in customer service
• Experience providing administrative support in a professional office or academic setting including increased levels of responsibility
• Demonstrated interest and experience in relationship building including all forms of communication and presentation with an emphasis on strong written and verbal skills
• Strong proficiency in using and learning multiple software programs simultaneously such as MS Office programs, and G-Suite programs.

Preferred Qualifications

• Knowledge and experience with oracle software (Banner); adobe creative suites (for marketing materials); Zoom and Webex
• Ability to work independently and interpret as well as apply university and/or departmental policies and procedures

Pay Band

4

Appointment Type

Regular

Salary Information

Salary range is $42,000-45,000

Review Date

January 15, 2023

Additional Information

The position is eligible for a hybrid work arrangement of occasional telework following a fully onsite onboarding period to support successful training and transition.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.