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Ivyhill Technologies is seeking an individual to provide Administrative support for a project located in Burlington, VT. The qualified candidate will provide various clerical and administrative support services in a government facility which include but not limited to the following:

• Processing a variety of legal documents, which are relatively routine or straightforward in content and format.
• Coordinating staff travel to include making travel reservations, preparing travel authorizations and vouchers, resolving billing issues and obtaining travel related receipts.
• Scanning paper evidence to convert to digital images. Performing quality control on scanned images, running Optical Character Recognition to make them text searchable and performs basic data entry about the documents in case database. Running searches in source database and redacting sensitive information prior to discovery. Assisting government staff as needed with projects for specific projects, to include reviewing source documents for accuracy, compiling spreadsheets and data in Microsoft Office software, and reviewing voluminous audio files for relevant case material, and preparing transcripts of audio and video files.
• Assisting with the physical maintenance of the government inactive files including keeping an inventory of the closed file room, organizing the files and space, periodically reviewing closed files and preparing for offsite storage, indexing shipments in source Management Database, following required secure shipping procedures for sending sensitive case files to the Federal Records Center. Also overseeing offsite destruction of materials including scheduling and supervising shred truck and inventorying and preparing electronic media for disposal at offsite secure site.
• Performing receptionist duties as required, to include: answering and routing calls, taking and relaying messages, greeting and communicating with visitors to the office; and opening, date-stamping and disseminating mail.
• Assisting with maintenance and updating of the office law library.
• Stocking forms or other office supplies and notifying appropriate staff person when reorder level is reached.
• Occasionally assisting with receiving deliveries on the loading dock, to include maneuvering the freight elevator, unpacking and uncrating items, and delivering items from the loading dock to the 2nd and/or 3rd floor, and escorting delivery personnel.
• As needed, assisting the Freedom of Information Act (FOIA) officer in collecting documents that may be responsive to FOIA requests received by the government.
• As needed, assisting government staff in collecting data responsive to source data calls received by the government.
• Assisting with the physical maintenance of the government's inactive files including keeping an inventory of the closed file room, organizing the files and space, periodically reviewing closed files and preparing for offsite storage, indexing shipments in source Management Database, and following required secure shipping procedures for sending sensitive case files to the Federal Records Center.
• Assisting in offsite destruction of materials including scheduling and supervising shred truck and inventorying and preparing electronic media for disposal at offsite secure site.
• Assisting with asset and property management and tracking. Locating and verifying assets to be inventoried as assigned and scans barcodes into tracking application.
• Other administrative related responsibilities as assigned.

Requirements

Qualified candidates will have related administrative experience.

• U.S. Citizenship required.
• Must have a minimum of a high school diploma or equivalent (a BS Degree is preferred).
• Must a minimum of four (4 ) years of related-administrative experience in professional office environment, preferably a legal environment.
• Must be proficient with Microsoft Offer Products, i.e., Word, Excel and Outlook (ability to prepare and correct reports and correspondence).
• Must have excellent oral and written communications skills. Minimum educational requirements of being fully capable of reading, writing, understanding and speaking English.
• Must be detailed-oriented and with the ability to read and follow directions.
• Must have the ability to review and analyze data and information from multiple sources (i.e., retrieving data from databases, obtaining information from other agencies and organizations, etc). Good organizational skills.
• Must have the ability to deliver highest quality work under pressure and meet established deadlines and work as a team player in a professional office.
• Must be able to work in an office setting. Some walking, standing, bending and carrying of small office items is required.
• Ability to work and interact professionally and effectively with all levels of staff. Skilled in meeting and dealing with people in a courteous and tactful manner.

Benefits

Ivyhill Technologies offers a competitive benefits package which includes Life and AD&D insurance; medical, dental, and vision care; supplemental Life coverage for employee and dependents; Flexible Spending Accounts; 401(k) Plan; and paid leave.