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Founded in 1983, WilkinGuttenplan (WG) is a leading accounting and advisory firm in New Jersey and New York City. The Firm mainly serves high-net worth individuals, closely-held and middle market businesses and their owners in a multitude of industries including real estate, healthcare, international commerce, sports and entertainment, professional practices, technology, non-profit and many more. Areas of expertise include tax, auditing, compilations, reviews, financial statement preparation, business valuations and trust & estate solutions. WilkinGuttenplan is an independent member of the BDO Alliance USA.

WG is currently seeking an Administrative Support and Operations Supervisor to join our team. In this role, your proactivity and attention to detail will have a profound impact on both our staff and clients. You will supervise and guide the administrative support team, fostering a positive and collaborative work environment where continual learning and excellent client service thrive. Acting as a liaison between departments, coordinating building improvements and ensuring a functional and productive work environment, you will empower our team to excel in their roles and deliver exceptional service across the firm and to our clients.

Responsibilities

• Responsible for the oversight and guidance of the administrative support team who provide support to our partners, managers and staff, fostering a positive and collaborative work environment and culture of continual learning and excellent client service.
• Allocate work assignments, monitor progress, and ensure timely and quality completion of tasks.
• Develop and implement standard operating procedures (SOPs) to streamline administrative processes, improve efficiency and maintain consistency. Continuously evaluate and improve our administrative procedures to ensure productivity and effectiveness.
• Facilitate and lead monthly administrative support meetings to field inquiries, gather feedback and updates from team members. Actively listen to concerns and needs of the team to address any challenges and suggestions for improvements.
• Act as a liaison between the admin support team and other departments ensuring effective communication and coordination of efforts.
• Serve as a point of contact for staff inquiries or concerns related to administrative processes, office facilities, and general operations, promptly addressing any issues that arise.
• Oversee and coordinate building improvements and repairs to ensure our office is fully functional, including vendor management, contract negotiation and approval.
• Oversee the coordination of office events, such as meetings, conferences, and social gatherings, ensuring they are well-organized and meet the needs of the attendees.
• Oversee and coordinate office moves and assignments and manage overall hoteling process for hybrid staff.
• Maintain inventory of office equipment and supplies and coordinating replenishment of items as needed. Occasional lifting of office supplies and materials.
• Supporting other various initiatives: You will have the opportunity to assist with specific projects or assignments that align with the goals of the organization.

Requirements

• Bachelors degree in business administration, or related field or a combination of education and work experience.
• Proven experience in office administration or a related field, experience in a supervisory role preferred.
• Exceptional organizational and time management skills, with the ability to prioritize tasks, coordinate schedules, and ensure efficient workflow of admin support team.
• Outstanding communication and interpersonal skills and able to collaborate effectively with all levels at the firm.
• A keen eye for detail to maintain accuracy and quality in administrative tasks and processes, as well as factors that contribute to a positive and productive office space/work environment.
• Ability to identify and analyze issues and develop practical solutions to address challenges that may arise in an office environment.
• Proficient with Microsoft Office Suite and ability to quickly learn new programs and technologies.
• Ability to lift and carry moderate-weight objects.

Why us?

• We have a unique culture that emphasizes and values flexibility and work/life balance including hybrid work arrangements.
• Our collaborative work environment is strongly committed to your professional growth and success.
• We have a track record of ranking as a Best Place to Work NJ for the past sixteen years and have won several other awards including Best Firms for Young Accountants, Accounting Today Best Accounting Firms to Work For, Best Accounting Firms for Women, Best Accounting Firms for Millennials, and many more!
• WG offers a competitive salary and benefits package, including generous PTO, Medical, Dental, Vision, 401(k) with employer match, Summer Fridays, flexible work schedules, and much more!

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required.

We believe in equal opportunity:

Wilkin & Guttenplan P.C. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive work environment. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, national origin, disability, sexual orientation or protected veteran status, or any other characteristic protected by federal, state or local law.