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St. Catherines School seeks an Admissions Administrative Coordinator to join a collaborative team of five. Reporting to the Director of Admissions, Enrollment & Community Engagement the ideal candidate will possess strong database skills and demonstrated experience with digital communication. This is a 12-month/year, full-time position.

St. Catherines School is an Episcopal day, all-girls school in Richmond, Virginia, founded in 1890 and enrolling approximately 950 in our Early Learner Program (age 3) - Grade 12. Located on a 16 acre campus in the western part of the city, the School mission is to provide a rigorous education that prepares girls with diverse perspectives for a lifetime of learning, leadership and service in a global community. St. Catherines core values are: pursuing academic excellence, developing character, nurturing spiritual growth, celebrating individuals and building community.

POSITION SUMMARY

The Admissions Administrative Coordinator performs a wide variety of highly responsible and important duties for the admissions department supporting all areas of enrollment management, including, but not limited to: admissions, recruitment, communications, marketing, enrollment, event management, presentation design, and database management. This person will be expected to maintain a professional, courteous, and helpful manner in daily interactions with a diverse range of internal and external constituents.

Supervisor: Reports to the Director of Admissions

Supervisory Responsibilities: N/A

Position Status: Salaried, non-exempt, full-time

Hours of Work: Standard work week.

Note: This position description has been designed to indicate the general nature and level of work to be performed by employees within this classification. This position description should not be interpreted as a comprehensive inventory of all duties and responsibilities required or assigned to an employee in this position. Nothing contained in this position description restricts St. Catherines Schools right to assign or reassign duties and responsibilities to this position at any time

Requirements

ESSENTIAL RESPONSIBILITIES

• Respond to inquiries, facilitate campus visits, and support constituent needs in a timely and personal fashion
• Assist and welcome prospective students and families
• Support the Director of Admissions and admissions colleagues
• Manage event registrations and other program details for admissions events
• Assist with admissions and school community events, on or off campus, including weekends or evenings, as needed
• Process and manage all inquiries and applications in the Student Information System (Blackbaud)
• Manage and maintain the Student Information System (Blackbaud) and Customer Relations Management (Hubspot) databases for Admissions and Enrollment to ensure accurate data entry and updated, relevant information
• Design, generate and run queries and statistical reports regarding admissions and enrollment data
• Stay informed of Blackbaud and Hubspot functionality and best practices related to admissions and enrollment modules
• Manage all aspects of admissions correspondence (print and digital)
• Manage all aspects of accepting and enrolling new students (print and digital correspondence)
• Develop electronic communications and presentations for internal and external constituents
• Support planning, advertising and presentation content for numerous admissions events and special projects
• Manage updates of all admissions related materials in collaboration with the Marketing and Communications team
• Review and update the admissions section of the school website regularly
• Serve as liaison between Admissions Office and digital marketing firm related to events and special projects
• Process payments and invoices, as well as balance/approve monthly fiscal reports, provided by the business office related to the admissions budget
• Other duties as needed

QUALIFICATIONS

• Bachelors Degree
• Significant and relevant experience with admissions, marketing and enrollment management at an independent school
• Commitment to building a diverse, equitable and inclusive school community
• Professional demeanor, excellent personal relationship skills, and a warm, positive, friendly, can-do presence
• Demonstrated technical expertise in all components of Microsoft Office, Google, Canva and other presentation platforms

• Ability to execute data merges from a variety of databases
• Knowledge and expertise with constituent database management (Blackbaud preferred)
• Knowledge and expertise with CRM software platforms (Hubspot preferred)
• Advanced computer skills and proficiency with data manipulation
• The ability to adapt to new and evolving technology, and the ability to demonstrate innovation and vision related to the efficient processing of information related to this role
• Highly developed oral and written communication and presentation skills
• Ability to manage multiple projects, activities and tasks simultaneously
• Proven ability to work with multiple deadlines and priorities required
• A work style that is detail-oriented and highly organized

• Commitment to exercise confidentiality and discretion in all matters
• Team player who is able to share responsibilities and collaborate with colleagues
• A growth mindset, a sense of humor, patience, and flexibility

PHYSICAL DEMANDS AND WORK ENVIRONMENT

While performing the duties of this position, the employee is required to sit; stand; walk; use hands to handle and feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch and crawl; talk and hear; engage in moderately strenuous physical activity both indoors and out; and smell. The employee may occasionally lift or move up to 10 pounds.

TRAVEL

Occasional overnight and out-of-area travel may also be required for special events.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

St. Catherines School does not discriminate on the basis of race, gender, sexual orientation, or national and ethnic origin in the administration of its hiring practices. St. Catherines School is committed to providing an inclusive educational environment. We actively engage students, families, faculty and staff from diverse backgrounds and experiences. Our School community respects the differences in ethnicity, race, religion, sexual orientation and socioeconomic status. Consistent with the Schools mission, St. Catherines fosters in our students, and experts from all others, respect for the dignity and wholeness of every person. For more information about the schools Access, Equity and Belonging please follow this link (link removed)(link removed)>

CONDITIONAL OFFERS

An offer of employment for this position is contingent upon the applicants right to work in the United States, authorization for and completion of successful background checks as may be requested by the school or required by law, and ability to comply with the schools COVID-19 vaccination policy, which requires employees to be vaccinated from COVID-19 consistent with applicable law.

Benefits

St. Catherines School offers a highly competitive compensation package for this full-time position with benefits to include excellent health plan options, retirement benefits, exhaustive professional development and networking opportunities as well as state-of-the art facilities.