Billing and posting clerks, or simply billing clerks are presented with the fulfilled sales orders to initiate the billing cycle by verifying the appropriate charges, print bills, and transmit them by registered mail or email as invoice statements to customers. While most companies have streamlined the billing operations with automated billing systems, there are still manual processes required such as in the healthcare industries.



Billing Clerk Duties and Responsibilities

Retrieve sales information and work on system queue of customers to be billed for the period; alternatively process printed sales slips for invoicing in a manual process with the help of a spreadsheet system

Journalize into the proper ledger accounts or post entries into the accounting systems to credit sales information into accounts receivables

Enter into the billing system all the mandatory information to generate the bill

Review all information to ensure they match sales information before finalizing the bill/invoice for mailing to customers

Review immediate past billing cycle to reconcile cash or payment receipts

Prepare transmittal reports for changes in accounts receivables position

Encode and add amounts of transaction documents, such as checks or money orders, using encoding machines.

Compute for sales commissions based on payments received for the period

Billing Clerk Skills and Specifications

Has high organizational skills to handle multiple sales information for invoicing

Has high computer literacy to use PC and billing systems

Has a good command of the English language, both verbal and written

Has above average interpersonal skills to work with a team of billing clerks