Position Overview:

We are seeking a full-time Bookkeeper / Office Manager to join our growing team. Must have at least 2+ years’ experience as a full-time office administrator, bookkeeper, or related role.

Role Responsibilities:

• Lead the day to day bookkeeping duties AR/AP


• Manage company payroll


• Organize data into QuickBooks, track expenses, reconcile bank statements


• Produce various financial reports


• Interact with the firm’s Accountant to prepare reports and tax filings


• Process Sales Tax Returns


• Reconcile Projects to verify profit


• Review & maintain business insurance policies


• Follow contractor procedures & meet requirements for bid jobs


• File Liens


• Manage incoming mail and correspondence


• Manage office supplies and general office upkeep (cleaning services, repairs etc)


• Provide general support to visitors


• Create and maintain lists, files, and databases


• Maintain historical records by filing documents


• Assist principals with miscellaneous requests


• Arrange & schedule meetings for office staff


• Arrange & schedule travel for office staff


• Plan in house or off-site activities

Candidate Profile:

• Must be able to take direction well and follow established procedure.


• Must be adaptable to change and flexible in a detail-oriented setting


• Must be willing to take on additional bookkeeping tasks as determined by Ownership.


• Proficient with QuickBooks Online


• Proficient with Microsoft Office (particularly Outlook, Word & Excel)


• Excellent interpersonal, organizational, oral, and written skills


• Attention to Detail


• Confidentiality


• Thoroughness


• 2+ years’ experience in bookkeeping


• 2+ years’ experience in a similar office administrator position preferred


• Associate degree or higher, Bachelor’s Degree preferred


• Administrative Assistant Certification a plus but not required


• Notary Certification a plus but not required

Disclaimer: please note that additional duties may be assigned as they relate to the scope and description of the position, title, and or classification. The principal has the discretion to remove and or assign specific tasks, as they relate to the classification.

What We Offer:

Upon successful completion of probation, we offer a generous benefit package including health insurance, 401k contribution, paid holidays and paid vacation and sick leave.