This position functions at a professional level and requires the knowledge, experience, expertise, confidence, and application of complex concepts and principles of state purchasing administration, concepts, and principles, serving as the work lead over the purchasing team within the procurement unit. Specific duties include, but are not limited to:

• Serves as the work lead for purchasing team, oversees review and approval of all CPW purchases less than $100,000 for completeness, fiscal responsibility, and urgency and is responsible for the work product of unit (1845, 483, parts of 1947).
• Organizes, directs, and executes year-end and year-open tasks, policies, and procedures for purchasing unit, including year end close, lapse/roll, commodity solicitations, and coordinating with budget staff and DNR-EDO purchasing to establish future fiscal year encumbrances on rolled/accrued purchases.
• Determines the most effective method of procurement for providing the requested service or mixed procurement, maximizing competition, while complying with relevant laws and rules.
• Collaborates with the Budget office to determine that funding is available as well as ensuring that the Division and States interests are adequately protected and in compliance with State, fiscal, and procurement procedures prior to executing any purchases and/or purchase modifications.
• Communicates to CPW program managers any changes in legal requirements or procedural changes in purchasing.
• Determines appropriate commitment voucher to be used where guidelines do not dictate which are to be used.
• Oversees complex purchasing scenarios may and do require coordination among State Controller, State Personnel, Attorney Generals Office, DNR-EDO Controller, Risk Management, and State Purchasing to ensure compliance with fiscal and procurement statutes, regulations, and policies. Justifies and secures waivers of applicable regulations/statutes/fiscal rules based on critical analysis of the project.
• Interprets rules and regulations pertaining to procurement for the Division staff and formulates internal processes and procedures to ensure Division compliance.
• Serves as the primary resource among unit staff for negotiation difficulties or problematic and complex purchasing breakdowns and as such must execute strategic and decision making and complex analytical evaluation in high pressure situations.
• Serves as the training coordinator for CPW Procurement, oversees the planning, organization, and presentation of purchasing rules and processes for the entire Division, often involving traveling to various statewide meetings, staff meetings, or other gatherings, or to specific CPW field offices for hands-on training and communication.
• Coordinates and organizes and executes quarterly webinars for the entire Division, soliciting topics and identifying problem areas for CPW financial services as a whole and working to educate toward solutions.
• Updates and maintains detailed step-action guides/job-aides for all major purchasing functions for the field, including step by step CORE instructions for a variety of different purchasing options. In addition, trains the Division on employee move processes and other unique scenarios, delivery order entry and modification, multi-year purchase orders, etc.
• Serves daily as the training resource for solicitation and purchasing questions, CORE entry and validation to statute and fiscal rule.
• Maintains the purchase order tracking spreadsheet, organizes network files and folders and hard copies as well, and runs infoAdvantage tracking reports as needed to ensure efficient and proper work tracking and monitoring.
• Schedules internal tasks like OIT-only approvals and coordinates with project managers regarding purchases that are due to expire or are close to liquidation of funds and decides the best method necessary to extend or modify the terms and issues appropriate modifications.
• Determines when purchase orders should be closed vs. extending and/or modifying and implements the closing or liquidation process.
• Develops and tailors standardized purchase processes and specialized purchase processes for complex and unique circumstances of the Division.
• Determines that funds are available and the Division and the States interests are adequately protected and in compliance with State contracting, fiscal, and procurement procedures before developing new processes or modifying existing ones.
• Manages purchasing needs that vary throughout time within the Division and additionally new programs are created or new industry standards emerge that may require a new or novel purchasing approach.
• Works with project managers to understand the funding source and any requirements it may have associated with it as well as the procurement method used to make any award or the appropriate way in which to solicit.
• Works with the project managers to create a template or repeatable process, to the extent possible, for the new service and then work with the Department and State Controllers office to make sure that new process is appropriate, acceptable, and replicable and position then implements similar purchases in a like manner.
• Other duties as assigned.