You are someone with exceptional organizational, verbal, and written communication skills. You thrive in a fast-paced environment and enjoy tackling challenges with innovative solutions and process improvements that increase efficiency and effectiveness. In this role, you’ll get a chance to work on the following functions:

• Provide support for and manage all administrative matters for the immediate organization


• Coordinate with the manager to plan time and use assigned resources to accomplish tasks


• Provide overall administrative support for staff and serve as the primary point-of-contact for Time and Attendance and Travel (E-2 Travel)


• Verify and approve data while providing guidance to staff on the use of these programs/systems


• Assist in the dissemination of information to a team of lower-level administrative support personnel, ensuring information is disseminated across the collaboration, consistency, training and process improvements to facilitate a cohesive and comprehensive administrative support team


• Responsible for making travel arrangements, preparing, reviewing and submitting travel authorizations and vouchers; tracks and manages inventory of office supplies, coordinate special events; and monitors and documents property requests


• Assist with managing and updating various phone lists, organizational charts, and KSN web pages


• Prepare, review and edit executive correspondence to ensure consistency and compliance with FAA correspondence and branding requirements


• Establish and maintain an extensive filing system


• Schedule and facilitate telecons, manage minutes and action items for distribution to all team members


• Interpret regulatory and policy guidelines to assist in answering questions from employees, managers, and assist in resolving administrative issues


• Track, monitor, and prepare reports on weekly travel, correspondence and other activities using SharePoint, Excel, pivot tables, and Access

• High school diploma. Bachelor’s Degree preferred


• 3 - 5 years of experience as an office assistant or in a related field


• Knowledge of office administrative processes and programs to manage administrative matters and provide support to management and staff


• Previous experience at a Government agency and Senior Executive support


• Strong written and verbal communication skills; ability to handle executive communications, phone etiquette, etc


• Ability to interpret and apply regulatory and policy guidelines to provide assistance and guidance in resolving administrative problems and/or issues


• Ability to prioritize, plan, organize and complete multiple work assignments


• Ability to prepare written documents, read reports and prepare summaries


• Ability to work well under limited supervision, self-starter


• Ability to work with a variety of individuals from varying professional and administrative backgrounds


• Experience with MS Office suite including, but not limited to, Word, Excel, Outlook, and PowerPoint


• Ability to obtain a Public Trust security clearance issued by the client-agency


• FAA experience is preferred, but not required