Report this Job
Clinical Administrative Assistant
Salary Range: $46,231 - $55,477 Annually
Youre an administrative professional looking to use your experience to do meaningful work. GGRC is committed to assisting people with intellectual and developmental disabilities lead lives of liberty and opportunity. We are looking for a Clinical Administrative Assistant provides administrative support within the clinical department by taking initiative, anticipating needs, and carrying out projects in a timely manner..
When you are considering a new job, its normal to have tons of questions. Here are a few things we get asked all the time:
Where will I work?
The Clinical Administrative Assistant position is a full time position operating out of the San Francisco office.
What makes GGRCs Team so special?
The people! GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate.
GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).
Our flexible culture allows our professionals to live a balanced lifestyle between their work responsibilities and personal commitments.
Are you ready to learn more?
What will I do?
- Coordinate administrative tasks related to clinical assessments, eligibility reports, & clinical staff.
- Develop and implement tracking system for completed clinical related reports.
- Scan records into electronic records system.
- May download clinical and other required records of potential applicants and transmit them securely and in accordance with the Agencys confidentiality policy and legal requirements.
- Keep log of assessment testing kits and maintain and replenish kits as needed.
- Track, collect stats and numbers for the quarterly dashboard for reporting purposes.
- Work with management in planning weekly or monthly duties of administrative staff.
- Support the management team in implementing work process changes and provide supports to the other administrative staff as needed.
- Prepare and distribute correspondence, including certified mail, form letters, clinical reports, and other information for those served.
- Respond to telephone and e-mail requests and redirect as appropriate.
- Participate in special projects, and assist with additional duties or tasks, as assigned by a supervisor, including transcription, report tracking.
- Assist in the compilation of metrics with clinical leadership. Compile metrics required for DDS compliance.
- Coordinate scheduling of clinical appointments for eligibility assessments with the applicants, their families, staff, clinicians, case managers and others for eligibility assessment appointments. Input scheduled appointments on Outlook. Revise and update appointments as necessary.
- Provide back up to Clinical Administrative Assistant and assist with other administrative tasks as needed. May provide administrative to other departments as needed. Provide back-up coverage for front desk reception area as needed.
- Maintain all client information as confidential in compliance with the federal Health Insurance Portability and
- Accountability Act of 1996 (HIPAA) and the California Lanterman Act.
Requirements
Who are we looking for?
Experience:
- Associate degree or equivalent, B.A Preferred
- Knowledge of administrative and clerical procedures and systems, managing files and records, designing forms, and other office procedures and terminology.
- 1+ year experience in a relevant field
Desired Qualifications:
- Coursework in Office Management or Medical Office Assistance
- Experience in multi-cultural settings and/or multi-lingual capacity
Benefits
What are the benefits to working with GGRC?
Generous Tuition Reimbursement Program that reimburses qualifying employees up to $10,000 per fiscal year.
We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage
10% employer contribution to a 403(b) retirement account to help you save for the future!
GENEROUS TIME OFF BENEFITS!!!
No really, we mean generous:
13 vacation days, 15 sick days, 10 paid holidays, 4 personal holidays, 3 winter holidays, and up to 5 paid days for continuing education
What makes GGRC so special?
GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate.
GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).
How to apply:
GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.
Golden Gate Regional Center is an Equal Opportunity Employer.
Employees are required to have the Covid-19 vaccine unless they have a religious or medical exemption.
Golden Gate Regional Center
