We are looking for an Education and Operations Coordinator to support the day-to-day activities of our Geneva office. Office hours are Monday through Friday, from 9 am to 5 pm. The Administrative & Operations Assistant will be responsible (but not limited) for:

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  Education Department: Work with the Executive Director & Education Manager on special contracts. Coordinate resource materials development, production, and inventory, such as brochures, flyers, manuals, workbooks, videos, photos, etc. Coordinate materials translations (English/Spanish).

  
  


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  Training and Project Events: Support Parenting, youth, children educational events with implementation, promotion, communications, and logistical preparation. Coordinate the children’s program. Implement programs directly and coach partners in the “Best Start for Families” and the “All About Youth “ programs.

  
  


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  Supervision: Supervise administrative/operations assistant and educational/operations interns. 

  
  


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  Administrative: Handle organizational emails, telephone calls, visitors, mail. Act as contact for service providers and banks. 

  
  


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  Operations: Office management. Office supplies/equipment purchase and inventory management. Update procedures/activity manuals.

  
  


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  Human Resources Support: Coordinate intern training and supervision. Job posting, screening candidates, conducting interviews and hiring process. Supervise admin/ops assistance to do background checks, onboard process, checklist, rules, procedures such as working hours, lunch, office closure, protocols and communications about security.  Coordinate staff schedules. 

  
  


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  Marketing & Events: Marketing support: Training, Programming and Fundraisers. Assist with the development of media, print and electronic materials (annual appeal letters, brochures, and videos) for fundraising and public awareness. On-site event assistance: registration check-in, set-up, and coordinate interns/volunteers. Provide post-event information and follow-up correspondence. Recruit potential sponsors/donors. Write text for appeals, posters, flyers, brochures, pamphlets, informational materials and for materials which will be distributed to the general public. 

  
  


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  Grant Writing Support: Research, write, and submit grants applications. Monitor grant deadlines and reporting via spreadsheets. Assist in compliance requirements for grantors/funders.

  
  


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  Technology Skills: SPSS Database, Adobe (InDesign, Photoshop, Illustrator, Reader), Google Apps, QuickBooks, Salesforce.
  
   

  
  

Requirements:

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  University graduate in the fields of Education, Social Work, Psychology, or Public Health.

  
  


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  At least 2 years of experience in the education or nonprofit environment.

  
  


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  Excellent written and verbal communication skills and detail-oriented..

  
  


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  Ability to work independently. Flexible attitude, strong planning, time management and organizational skills. Ability to effectively work under pressure, and keep information confidential.

  
  


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  Knowledgeable about and skilled with computers and office equipment. Including Microsoft Office (Advanced Excel, Word, Powerpoint); Google Apps, Adobe InDesign and Photoshop, or other Desktop Publishing Softwares. Must be willing to learn these and other programs.

  
  


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  Experience with Quickbooks and Salesforce - preferred.

  
  


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  Fluent in Spanish - strong preference.

  
  

Salary:

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  Full-Time (40 hours per week): $33,000 - $36,000 per year
  
  
  
   

  
  
  

   

  
  


• PART REMOTELY DUE TO COVID-19 MANDATE