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Established in 1996, Community Bank of the Bay (CBB) is an independent, multiple award-winning community-focused bank with over 25 years of active financial investment in businesses and individuals in the San Francisco Bay Area. Our clients include numerous organizations from many industries, including local nonprofits, multi-generational businesses, creative professionals, and owner-operators experiencing change, growth, or expansion.

At CBB, we believe you can only truly serve a community when you are part of it. As the first Community Development Financial Institution (CDFI) formed in California, we are actively involved in local community life. In fact, thats the whole thought behind community banking: your funds invested locally, through local decisions, by local people, driving the success of the broader community. Our mission is to foster and promote economic development in the communities we serve.

At CBB, our employees are our greatest asset, and we recognize that our success as a community bank is because of our extraordinary staff. We offer a welcoming, friendly, caring work environment with competitive compensation, a strong and robust benefits program, and an emphasis on healthy work/life balance.

Our six core values of Sustainability, Empowering, Respect, Trust, Commitment and Relationship building represent what we stand for and believe in as an organization. Every day, we strive to align our behaviors to these core values in everything we do.

Overview

The Executive Assistant is responsible for providing high-level administrative support to the President and CEO. Creates and assembles letters, memos, and reports. Directs telephone calls and visitors. Prepares documents and assembles and maintains statistical data. Records and distributes minutes from Board and Committee meetings. Performs and oversees specific projects and programs as assigned.

Duties and Responsibilities

• Assists the CEO and President with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Serves as the Presidents administrative liaison to the Board of Directors and coordinates new Board member orientation. Maintains Board member contact information.
• Attends Board and Committee meetings, takes notes, drafts the minutes and submits to management for review and approval; maintains confidential files.
• Compiles and distributes Board and Committee meeting materials.
• Coordinates Executive, Finance, Governance & Nominating, Loan and Audit Committee meetings and conferences, both on and off site to support the Presidents agenda.
• Manages/coordinates board meetings and travel accommodations/reimbursements.
• Maintains Board portal (Boardvantage).
• Assembles, tabulates, calculates, and maintains financial and statistical data on a regular and special basis.
• Maintains policy manuals and other library reference materials.
• Assists with the coordination of the Annual Shareholders meeting.
• Refers customers requests/complaints or problems to the appropriate personnel.
• Communicates with the staff and coordinates logistics of high-level meetings both internally and externally. Coordinates meetings and strategic activities with the executive staff, and Board members.
• Drafts reports, letters, proposals; prepares and coordinates oral and written communication with the staff.
• Coordinates quarterly staff meetings. Compiles meeting presentation and coordinates catering arrangements.

Additional Responsibilities

• Oversees the organizational chart and is responsible for business cards orders, parking validation, building badge access, and gym access.
• Oversees, distributes and stores office supplies including stationary, new employee welcome basket, and pantry orders. Coordinates with IT department for office equipment requisition.
• Provides assistance as needed to front desk operations to include but is not limited to, mailing, answering phones, accepting packages and other deliveries, and greeting and signing in visitors/guests.
• Maintains the office condition and arranges the necessary repairs.
• Manages webinar/conference/training registration for the overall staff.
• Assists with CTV connectivity for staff and clients/vendors meetings.
• Manages evacuation/shelter in place of the office and common areas in the floor. (Floor warden/Suite monitor)
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Requirements

Education/Certification:

• High school graduate or equivalent. Some college preferred.

Required Knowledge:

• Excellent MS Office Suite knowledge.

Experience Required:

• Minimum three years of related experience required.

Skills/Abilities:

• Excellent interpersonal skills and the ability to build relationships. Cooperative and willing to assist others.
• Demonstrates discretion and confidentiality.
• Excellent written and verbal communication skills.
• Excellent time management skills, ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Ability to perform dictation and transcription tasks.
• Ability to work independently.

Benefits

• Subsidized Medical, Dental, & Vision
• Basic Life/Accidental Death and Disbursement Insurance, Long-term Disability Insurance
• Employee Assistance Program
• Commuter Benefits
• 401K Retirement Plan, 401k Match, Safe Harbor Contributions
• Flexible Spending Accounts Medical & Dependent Care
• Paid Vacation and Sick days
• 11 paid Holidays per year
• Volunteer Day
• Gift Matching Contribution to Non-Profit Organizations of employees choice
• Green Car Program Subsidy for eligible Hybrid and Electric Vehicles
• Employee Referral Program

Job Location: Oakland

Job Type: Full-time

Salary:

$32.75 - $37.35 / hour

Salary may vary depending on multiple factors including but not limited to skill level, depth of work experience, education, relevant licenses/credentials, and geographic location.

Note: The duties and responsibilities listed are typical examples of work performed by the position and are not designed to contain or be interpreted as a comprehensive list of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.

EOE, including disability/vets. Job candidates must be legally eligible to work in the United States.

Community Bank of the Bay is committed to ensuring that our online application process provides an equal opportunity to all job seekers, including individuals with disabilities. If you believe you need reasonable accommodation in order to search for a job opening or submit an employment application, please email us at hr@bankcbb.com(link removed) This is a dedicated email address designed exclusively to assist job seekers whose disability prevents them from being able to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.

Please note: emails received for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response.

We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the requirements of Section 19 of the Federal Deposit Insurance Act.