We are looking for a new Executive Assistant to support our President/CEO. The Executive Assistant will provide assistance and support to the President/CEO as well as handle management of the administrative office functions and supervision of clerical staff. The Executive Assistant will assist in addressing a variety of administrative, community relations and public information issues; serve as liaison to the Board of Directors; perform varied, complex, sensitive and confidential office administrative and secretarial support functions for the President/CEO; and performs related duties as assigned.

Key Responsibilities:

• Delivers high level administrative support to the President/CEO


• Manages calendar for President/CEO, performs schedule management and travel arrangement for President/CEO to include coordinating rooms, preparation of supplies, organization of conference calls, weekly prioritization of schedule and commitments, organizes all on-site and off-site meetings including meeting location, A/V, agenda preparation and execution, food and beverage, room-set up, etc.


• Acts as goodwill ambassador for the President/CEO and Volunteers of America Southwest.


• Identifies and prepares office support materials including letters, documents, reports, contracts, check requests, expense reports, mail organization, and other correspondence and proactively takes a primary role in all support items for the CEO.


• Prepares materials, minutes, agendas, and presentations, and all other meeting materials.


• Arranges Board of Directors and Board of Executive meetings and ensures all Board of Directors records are kept accurate and current.


• Maintains office filing systems.


• Creates and manipulates data lists for mailings and other projects as needed.


• Performs other duties as assigned.

Qualifications:

• 7+ years of progressively responsible secretarial/administrative experience; 3+ years of experience supporting Senior Director or higher.


• Bachelor’s degree is preferred.


• Must have strong organizational, project management, and time management skills.


• Proven ability to handle confidential information with discretion and maintain tact and diplomacy in interacting with others.


• Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint); ability to quickly learn and utilize other company applications.


• Must be able to thrive in a fast-paced and challenging environment.


• Must be positive, upbeat, self-starting and have a can-do attitude.


• Have friendly and professional demeanor.


• Must be resourceful and proactive.


• Supervisory experience is preferred.


• Must be able to lift 40 lbs. of filing boxes as needed.


• May occasionally work weekends.


• Some travel is required.

Benefits:

We have a great benefits package including a variety of options for medical, dental, vision, life insurance, AFLAC, Employee Assistance Program and 403(b) retirement plan as well as sick leave and generous vacation plan and 10 paid holidays.

Equal Opportunity Employer

Applications are only accepted online. This employer participates in e-Verify.