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Title: Executive Support & Operations Coordinator

Team: CEO Office

Location: In-Person in New York, NY
Employment Type: Full-time

FLSA Classification: Non-Exempt

Start Date: ASAP

About Braven

We believe that the next generation of leaders will emerge from everywhere. We empower promising college students with the skills, confidence, experiences, and networks necessary to transition from college to strong first jobs, which lead to meaningful careers and lives of impact.

Learn more about Bravens impact:

(link removed)

(link removed)

About the Role

In order to achieve its ambition of serving 80,000-100,000 Fellows over the next decade, Braven is hiring an Executive Support & Operations Coordinator who will provide executive support and constituent relationship management support to 2 senior leaders: the Executive Director, New York and the Managing Director, Delaware - with the potential to support another leader if needed.

As a member of the Office of the CEO, this person will help identify opportunities to standardize and drive quality of our executive support systems and how we operate cross-collaboratively with other teams.

This person will report to the Director, Executive Support with dotted lines to two executives.

What Youll Do

Support Senior Leaders (95%)(link removed)>

• Provide administrative support to two executives which includes scheduling meetings, conference calls, calendar management, and travel arrangements.
• Coordinate logistics for meetings including managing the attendee invites and responses, preparing materials, catering, travel and onsite logistics.
• Enter and update stakeholder data and project details into Salesforce and Asana.
• Draft and edit correspondence to internal and external stakeholders and project manage correspondence.
• Ensure timely processing of reimbursements and expense reports.
• Manage regional Board meeting scheduling, logistics, and board material prep, as needed.
• Provide additional administrative support to the New York and Delaware teams as it relates to the work of the Executive Director, New York and the Managing Director, Delaware.
• Execute and/or assist with ad hoc projects and tasks.

Executive Support Team Operations (5%)

• Assist the Executive Support and Operations team with event coordination, as needed.
• Cross collaborate with Executive Support team members on adhoc projects, as needed

Requirements

Who You Are

Minimum Qualifications

• At least two (2) years of administrative experience including calendar management
• Proficiency in Microsoft Suite applications (Outlook, Word, Excel, PowerPoint) and G-Suite (Google Drive, Google Docs, Google Forms, Google Sheets and Gmail) required

Preferred Qualifications

• Strong critical thinking, written, and interpersonal communication skills
• Ability to flawlessly manage multiple projects concurrently and independently
• Strong professional judgment and maturity; sensitivity with managing confidential information and ability to exercise discretion
• Strong customer service ethic
• Seeks out feedback, is receptive to feedback given proactively, and actively uses it to improve
• Interacts comfortably and authentically with people who have a range of identities, personalities, and ways of operating
• Ability to effectively manage up to ensure the timely completion of projects and tasks
• Stays focused on the objective and solutions when things are ambiguous or changing
• Bachelors degree or equivalent experience
• Proficiency in Salesforce, Zoom, Expensify and booking online travel
• Extraordinary organizational skills and attention to detail
• You exemplify Bravens core values
• A demonstrated commitment to equity and inclusion
• Your experiences have informed your belief in Bravens mission and have prepared you to work with, or for, Bravens student Fellow population

Please know that no one ever meets 100% of the preferred qualifications. If much of this describes you, we encourage you to apply.

Work Demands

• Ability to work in-person in New York City (NYC)
• 10-20% travel to Delaware, team meetings and all-team retreats
• 50 hours per week
• Physical requirements: ability to lift 20 lbs.

Additional Requirements

• Authorized to work in the U.S.
• Must be fully vaccinated and have received the Booster vaccination against COVID-19 and provide proof of such by the date of hire. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Exempted individuals will be subject to weekly testing if they engage in any in-person work activities.

Application & Interview Process

While the interview process may vary slightly, the general process will be:

• Phone screen with Talent Team member
• Performance Task
• Interview with Hiring Manager
• Panel Interview with Key Partners
• Reference Checks

Benefits

Compensation and Benefits

The salary for this position, which depends on prior work experience and our assessment of your demonstrated fit for the role, will likely be between $51,600 - $64,400. This is based on a 50-hour work week at an hourly rate. This is a full-time regular, non-exempt, and benefits eligible position where you will be working at 100% capacity. Braven offers competitive base salaries based on the midpoint of the market among not-for-profit organizations of similar size, with opportunities for salary growth over time. We believe in compensating staff members fairly in relation to each other, their qualifications, and their impact on behalf of the organization, and take internal and external equity seriously. Given our commitment to equity, Braven does not negotiate salary offers; instead each salary offer is determined carefully using external and internal benchmarking. You will have an opportunity to discuss salary in more detail after you begin the application process.

Braven also provides competitive, comprehensive benefits, recognition, and career development. While Braven reserves the right to change benefits at any time, current benefits include:

• Unlimited vacation time in addition to org-wide, week-long shutdowns in July and the end of the calendar year (this is a minimum of 19 days per year)
• Match of your 401K contribution up to 5% of your base annual salary, starting your first full month
• Coverage of 85% of health insurance premium
• A one month paid sabbatical after 4 years on staff

Location

When social distancing is not in place, we gather in the office two to three days a week. Therefore, we require teammates to live within commuting distance of the Atlanta office. Each teammate can use at least two flex days per week of their choosing to work remotely. We believe in the magic, connection, and collaboration that happens when people work together face-to-face and we believe in giving people flexibility to focus, balance personal priorities, and save themselves two commutes per week.

Commitment to Diversity, Equity, and Inclusion

At Braven, we are committed to attracting, engaging, developing, and retaining a diverse team. Braven operates in the context of our American culture, against the backdrop of systemic racism and oppression of marginalized people since our countrys founding. We are committed to assembling leaders at our organization who have emerged from everywhere, with a particular emphasis on those who share the racial and income backgrounds of our Fellows, and creating an inclusive culture that allows all teammates, of all experiences and identities, to thrive.

Braven is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor. We encourage talented individuals of all backgrounds to apply.