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FL DBPR Miami Alcoholic Beverages Tobacco Staff Assistant
Location: US-TX-Dallas
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FL-DBPR-Miami-Alcoholic Beverages & Tobacco-Staff Assistant - assignment projected 8-9 weeks. Extension possible, but not guaranteed.
FL-DBPR-Miami-Alcoholic Beverages & Tobacco-Staff Assistant - assignment projected 8-9 weeks. Extension possible, but not guaranteed.
Candidate Pay Rate: NAhr / Vendor Rate: NAhr
JOB DESCRIPTION:
This position entails advanced clerical responsibilities that include duties of an administrative nature. The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The employee must interact courteously with others. Incumbent may perform front desk receptionist coverage. The incumbent will be responsible for importing documents received into the agency s electronic document imaging system and its single licensing system.
JOB DUTIES:
*** Reviews and sorts and date stamps incoming mail and faxes.
*** Accurately routes information either physically or through approved electronic methods to the appropriate staff.
*** Scans documents and applies proper naming conventions.
*** Prepares paper documents for destruction after scanning to the electronic document imaging system.
*** Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.
*** Inputs applicant s information regarding an application for licensure into the agency s single licensing system and update data as needed.
*** Receipt revenue received, prepare bank deposits, and perform reconciliation of bank deposits.
*** Scan documents into the agency s electronic document imaging system.
*** Uploading documents to the agency s electronic document imaging system.
*** Comparing paper documents to electronic documents to ensure the electronic version is complete.
*** Verifying the accuracy of data entered into the agency s single licensing system and correcting any errors.
MINIMUM QUALIFICATIONS:
*** Good communication and interpersonal skills.
*** Administrative and/or clerical experience working in an office environment.
*** Experience using Microsoft Office, including Excel, Word and Outlook.
*** Experience creating documents, maintaining files and keeping records.
*** Willing to train the right person that wants to learn and work.
Knowledge, skills and abilities, including utilization of equipment, required for the position:
Knowledge and use of correct spelling, punctuation, and grammar.
Skilled in using Microsoft Office applications.
Knowledge of general office procedures.
Ability to plan, organize and coordinate work assignments.
Knowledge of administrative and clerical procedures and systems.
Ability to evaluate information against a set of standards and verify that it is correct.
Ability to determine work priorities, manage time effectively, organize, and ensure proper completion of work assignments.
Ability to operate general office equipment.
Ability to work independently.
Ability to establish and maintain effective working relationships with others.
Ability to work with confidential, exempt, and other legally protected information.
Required/Desired Skills
| Skill | Required /Desired | Amount | of Experience |
|---|
| Ability to speak and understand English | Required | 0 | | | High School Diploma or equivalent | Required | 0 | | | Experience providing customer service under tight timeframes, balancing multiple and competing priorities. | Required | 1 | Years | | Administrative and/or clerical experience working in an office environment | Required | 1 | Years | | Experience scanning documents and using electronic document imaging system | Required | 1 | Years | | Experience creating documents, maintaining files and keeping records. | Required | 1 | Years | | Experience using Microsoft Office, including Excel, Word and Outlook | Required | 1 | Years | | Experience working with confidential, exempt, and other legally protected information | Required | 1 | Years | | Ability to plan, organize and coordinate work assignments. | Required | 0 | |
Questions | No. | Question |
|---|
| Question1 | Your candidate's Mandatory Pay Rate for this requisition must be NA/hr. Vendor Rate NA/hr. Do you accept this requirement? | | Question2 | Please list your candidate's email address. | | Question3 | Please list the city and state where your candidate currently resides. | | Question4 | How soon can your candidate start if selected for this opportunity? | | Question5 | Have you confirmed that your candidate is aware of AND can successfully complete the mandatory pre-employment screening requirements detailed in the Compliance tab of this VectorVMS requisition? | | Question6 | If applicable (safety sensitive positions), do you attest that your candidate has provided consent to random drug testing pursuant to section 11.3 of the master contract? | | Question7 | If applicable (safety sensitive positions), do you attest that your candidate is willing to adhere to any customer dress/safety equipment requirements, in compliance with ANSI and OSHA, and that such equipment will be provided at your company s/candidate s expense? | | Question8 | Is your candidate comfortable performing front desk receptionist duties? | | Question9 | This is a temporary/contract opportunity. As the supplier/employer, you are the party providing any benefits, including PTO or paid holidays. Please confirm you have counseled the candidate to make them aware of the work arrangements and compensation. | | Question10 | Did you attach the required CAI Right to Represent for this candidate (candidates will not be considered unless this requirement is satisfied)? |
RICEFW Technologies Inc
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